Executive Assistant Office Manager

Overview

Join Chaumet, a storied Parisian jeweler within the LVMH Group, radiating from Place Vendôme since 1780. With over 240 years of history, Chaumet blends exceptional craftsmanship with a boldly contemporary vision, placing people and nature at the very heart of its commitments. This dynamic role at Chaumet Middle East offers an exciting opportunity for a highly motivated professional to develop their skills within a luxury jewelry environment.

The Executive Assistant / Office Manager will provide essential high-level administrative support to the General Manager and comprehensive office management to our Dubai back-office teams. This role ensures seamless administrative and operational efficiency, contributing to a positive and productive work environment.

Reports to: General Manager, Middle East

Location
:
Dubai offices – Dubai Design District, UAE

• Executive Support:
  Manage and maintain the General Manager's calendar, coordinate travel arrangements, liaise between the General Manager and internal/external stakeholders, handle confidential information, organize meetings (board and team) with agendas, minutes, and materials; manage travel and business expenses including filing, submission to Finance, and reconciliation.
• Office Manager:
  Oversee day-to-day administrative functions of the Dubai back-office; collaborate with HR on employee engagement and wellbeing initiatives.
• Office Administration & Operations:
  Manage office supplies inventory, procurement, vendor relationships, onboarding/offboarding, health/safety, correspondence, and filing.
• Employee Engagement & Wellbeing:
  Support HR-led engagement initiatives and events; promote a positive work culture; serve as a point of contact for office matters.

• Bachelor's degree in Business Administration or related field.
• 4-5 years of proven experience as an Executive Assistant supporting senior management, plus experience in office management or similar leadership role.
• Exceptional organizational and time-management skills; ability to manage multiple priorities in a fast-paced environment.
• Strong communication and interpersonal skills; professional interaction with all staff, external stakeholders, and vendors.
• High discretion and confidentiality with sensitive information.
• Proficiency in Microsoft Office Suite and office management software/systems.
• Proactive, detail-oriented, and resourceful with ownership and initiative.
• Ability to work independently and in a team within a multicultural environment.
• Fluency in English required;
  Arabic is a strong advantage.
• Interest in the luxury industry and understanding of its unique demands.

LVMH recognizes and recruits all talents.