HR & Administration Manager Industrial , UAE

Role Summary

The HR & Administration Manager will be responsible for managing employee relations, administrative control, office discipline, compliance documentation, and execution of management directives. The ideal candidate must be proactive, solution-oriented, highly organized, and capable of completing tasks independently without constant supervision.

• Handle day-to-day employee concerns and minor disputes professionally
• Maintain discipline, punctuality, and workplace standards
• Ensure company policies are properly implemented
• Act as a bridge between employees and management
• Office Administration & Cleanliness Control
• Ensure office cleanliness, hygiene, and professional environment
• Supervise office boy and support staff
• Monitor grooming and uniform compliance
• Front Desk & Coordination
• Oversee reception and visitor management
• Ensure professional handling of guests and calls
• Coordinate meeting schedules and conference arrangements
• Office Supplies & Inventory Control
• Maintain records of stationery and office supplies
• Monitor usage and control unnecessary expenses
• Ensure timely replenishment
• Legal & Documentation Filing
• Maintain organized filing of:
  • Trade License
  • Leasing documents
  • Contracts & agreements
  • HR files
  • Compliance records
• Ensure document renewal deadlines are tracked and managed
• Government & External Liaison
• Coordinate with PROs, government departments, and service providers
• Manage visa documentation, labour-related formalities
• Handle office-related liaison work professionally
• Execution & Follow-Up Control
• Complete assigned tasks independently without repeated clarification
• Research and gather information before escalating questions
• Follow up with employees on assigned tasks
• Track pending work and ensure closure within deadlines
• Research & Process Improvement
• Conduct research on operational improvements when required
• Assist management in implementing new systems or policies
• Support ERP (Odoo) process compliance

• Strong execution ability (finishes work without excessive supervision)
• High level of ownership and accountability
• Strong follow-up and task tracking skills
• Organized and detail-oriented
• Professional communication skills
• Ability to maintain confidentiality
• UAE HR/Admin experience preferred

Skills:

visa, liaison, management, filing, UAE, trade license, government, records, compliance, documentation, HR administration, office, HR files