Office Manager

About the Company

Ayn Capital is a DFSA-regulated asset management firm. Our businesses span fund management, including fund platform services, external asset management as well as investment management and capital advisory services.

About the Role

We are seeking a proactive and highly organised Office Manager to oversee the firm’s day-to-day administrative operations and ensure a smooth and efficient working environment within a regulated financial services firm.

Key Responsibilities

• Manage the day-to-day office operations, ensuring the smooth running of administrative processes and maintaining an efficient and well-organised working environment.
• Coordinate calendars, meetings, and travel arrangements for senior management, including scheduling internal and external meetings and supporting meeting logistics where required.
• Maintain organised records and assist with the preparation, filing, and management of internal documentation and reports.
• Support employee onboarding logistics, including coordinating workspace setup, documentation, and administrative processes for new joiners.
• Assist with client onboarding activities in line with regulatory standards.
• Assisting with expense tracking, invoice processing, and coordination with external accountants or auditors.
• Support internal coordination related to corporate filings, documentation, and general administrative matters required for operating within the DIFC regulatory environment.

Requirements

• 3+ years of experience in office management or administrative roles for regulated companies in the DIFC (financial services experience preferred)
• Strong organisational and communication skills
• Ability to operate in a regulated environment with a high level of professionalism and confidentiality