Project Coordinator

Our Client

Our client is a reputed holding group in the UAE preparing for the launch of a new college. As part of the launch programme, they are building a central Programme Management Office (PMO) to coordinate multiple work streams including academic operations, HR, IT, finance, regulatory approvals, and campus readiness.

They are seeking a Project Coordinator to support the PMO Lead in managing day-to-day coordination, documentation, and progress tracking across the programme. Experience with in the education sector (schools, universities, education groups, or training institutions) will be a strong advantage.

The Project Coordinator will play a key role in supporting the execution of the college launch programme by maintaining project documentation, tracking deliverables, coordinating meetings, and ensuring effective communication across multiple work streams.

This role requires strong organisational skills, attention to detail, and the ability to manage multiple stakeholders and timelines in a dynamic project environment.

• Support the PMO Lead in maintaining the master project plan, action trackers, and RAID registers across all work streams.
• Coordinate project meetings, workshops, and site visits including scheduling, agendas, minutes, and follow-up tracking
  .
• Prepare status updates and dashboards using inputs from workstream leads including HR, Finance, IT, Academic Affairs, Registrar, and Quality teams.
• Maintain project documentation in a structured and auditable manner
  , including policies, submissions, approvals, contracts, and project records.
• Follow up with stakeholders on deadlines, deliverables, and milestones, escalating delays to the PMO Lead when required.
• Support coordination with external vendors and service providers such as IT providers, fit-out contractors, and SIS/LMS system vendors.
• Assist in tracking regulatory submissions and approvals with relevant education authorities where required.
• Provide general and coordination support during key programme milestones.

• 3–7 years of experience in project coordination, PMO support, or programme administration roles.
• Prior exposure to education sector environments such as universities, schools, education groups, or academic institutions is highly preferred.
• Strong organisational and documentation management skills with high attention to detail.
• Experience supporting cross-functional projects involving multiple stakeholders.
• Comfortable working with project management tools such as Excel, MS Project, Planner, Smartsheet, or similar platforms
  .
• Ability to manage competing priorities and work effectively under deadlines.
• Strong communication and coordination skills with the ability to follow up and track progress across teams.