Organization Coordinator

People & Organization Coordinator (contract) | MAF Properties | Head Office Role Summary

The People & Organisation (P&O) Administrator provides comprehensive administrative and coordination support to the P&O team. The role ensures smooth execution of employee lifecycle processes—with a focus on offboarding—accurate data management, timely reporting, and effective coordination across P&O projects and initiatives. This position plays a key role in maintaining the efficiency, accuracy, and organization of P&O operations.

• Provide daily administrative support to the P&O VP and team, ensuring timely follow-ups, coordination, and documentation management.
• Maintain accurate, compliant employee records (both physical and digital) and manage shared folders and filing systems.
• Coordinate employee offboarding processes, ensuring timely completion of system access removal, documentation, and exit procedures.
• Liaise with employees and cross-functional teams (IT, Payroll, Facilities, etc.) to ensure smooth and compliant exits.
• Track exit interviews, document insights, and support final clearances, benefits closure, and system terminations.
• Maintain and update employee data in dashboards and systems, ensuring accurate reporting and organizational charts.
• Prepare P&O reports, headcount trackers, and management presentations.
• Support internal projects, events, and initiatives while identifying opportunities to streamline processes and improve operational efficiency.

• Bachelor’s degree in Business Administration, Human Resources, or a related field.
• 2–4 years of administrative experience, preferably in HR or a corporate support role.
• Strong organizational skills with high attention to detail and ability to manage multiple priorities.
• Proficiency in MS Office and HR information systems (e.g., MySuccess or similar platforms).
• Excellent written and verbal communication skills.
• High level of discretion, confidentiality, and professionalism when handling sensitive information.

• At Majid Al Futtaim, we’re on a mission to create great moments, to spread happiness, to build experiences that stay in our memories for a lifetime. We’re proud to say that over the past 27 years, we have built a reputation as a regional market leader in what we do. Join us!
• Work in a friendly environment, where everyone shares positive vibes and excited about our future.
• Work with over 45,000 diverse and talented colleagues, all guided by our Leadership Model.