Coordinator; Portfolio Management

ROLE SUMMARY

The Coordinator role provides high-level administrative and operational support to the Executive, ensuring effective time management, seamless coordination, and high-quality preparation of reports and materials.

This role goes beyond traditional diary management and includes ownership of recurring reporting cycles, data consolidation, executive presentations, and cross-functional coordination to enable informed decision-making.

• Manage complex calendars, meetings, confidential correspondence, travel arrangements, and expense processing.
• Prepare agendas, materials, and track action items to ensure effective follow-up.
• Lead recurring reporting cycles (weekly, monthly, quarterly) and ensure timely delivery.
• Compile data from multiple departments, verify accuracy, and track KPIs while flagging inconsistencies.
• Create high-quality executive decks, translating data into clear, structured messaging.
• Act as liaison between executives and internal/external stakeholders, ensuring alignment and timely communication.
• Support cross-functional initiatives by monitoring milestones and deliverables.
• Strong organization, advanced Excel & PowerPoint skills, attention to detail, proactive mindset, discretion, and ability to manage multiple priorities under tight deadlines

• Bachelor’s degree in business administration or related field.
• 5+ years’ experience supporting senior executives.
• Proven experience in preparing management reports and executive-level presentations.
• Strong proficiency in Microsoft Office (Excel, PowerPoint, Outlook)
• Experience handling confidential and sensitive information.

• At Majid Al Futtaim, we’re on a mission to create great moments, to spread happiness, to build, experiences that stay in our memories for a lifetime. We’re proud to say that over the past 27 years, we have built a reputation as a regional market leader in what we do. Join us!
• Work in a friendly environment, where everyone shares positive vibes and excited about our future.
• Work with over 45,000 diverse and talented colleagues, all guided by our Leadership Model.