Administrator, Office Administrator​/ Coordinator, Administrative​/Clerical

Company Description

Nejoum Al Jazeera specializes in facilitating car transportation from all American auctions. The company offers comprehensive services, including providing buyer accounts, towing, shipping, clearance, and tracking vehicles throughout the process. With a dedication to efficiency and customer satisfaction, Nejoum Al Jazeera operates around the clock to ensure seamless car transport solutions. The organization is committed to meeting client needs with reliability and precision.

This is a full-time, on-site Administrator role located in Sharjah. The Administrator will be responsible for managing daily operations, coordinating schedules, overseeing documentation, and ensuring efficient communication across teams. Additional duties include maintaining records, monitoring the progress of shipments, and assisting with the preparation of necessary transportation and clearance paperwork. The role requires collaboration with various departments to support the successful delivery of services.

• Strong organizational and time management skills with experience in maintaining records and managing schedules
• Proficiency in documentation and administrative tasks, including preparation of reports and coordination
• Effective communication and teamwork skills to collaborate with various stakeholders
• Detail-oriented approach for maintaining tracking systems and other operational tasks
• Ability to adapt to on-site work in a fast-paced environment
• Familiarity with shipping, clearance, and logistics processes is a plus
• Proficiency in Microsoft Office Suite and relevant administrative tools
• Bachelor’s degree in Business Administration, Logistics, or a related field is preferred

• Manage and maintain managers' calendars, schedule appointments, and coordinate meetings.
• Handle incoming and outgoing calls, emails, and general correspondence.
• Prepare reports, presentations, and meeting minutes.
• Organize and file documents (both physical and digital).
• Perform general office duties such as photocopying, data entry, and managing supplies.
• Assist with travel arrangements and bookings.
• Coordinate with other departments on administrative matters.

• Organizational
  
  Skills:
  
  Excellent ability to manage time and prioritize tasks.
• Communication:
  Strong verbal and written communication skills (in English and potentially Arabic).
• Technical Proficiency:
  Expertise in MS Office (Word, Excel, PowerPoint, Outlook) and office management systems.
• Multitasking:
  Ability to handle multiple tasks simultaneously under pressure.
• Interpersonal
  
  Skills:
  
  Strong interpersonal and teamwork abilities.
• Attention to Detail:
  High level of accuracy in work.

• Time Management
• Problem-Solving
• Proactiveness