Personal Assistant & Secretary to Managing Director

Job Summary

We are JAFZA based German Automotive company, and we are seeking a highly organized, presentable, and proactive Personal Assistant cum Secretary to provide comprehensive administrative, coordination, and operational support to the Managing Director. The role requires strong multitasking ability, discretion, and advanced proficiency in MS Office, particularly Excel and PowerPoint. Experience with ERP systems such as D365 or Power BI will be considered a strong advantage.

• Manage the Managing Director’s calendar, schedule meetings, coordinate travel arrangements, and ensure efficient time management.
• Act as the primary point of contact between the Managing Director and internal/external stakeholders.
• Prepare, analyze, and circulate sales reports; track key performance indicators (KPIs) and support management decision-making.
• Develop professional presentations, reports, and correspondence using MS PowerPoint and Excel.
• Oversee order processing activities from receipt to final delivery, ensuring accuracy, compliance, and customer satisfaction.
• Coordinate shipment logistics, including customs documentation, freight forwarding, inventory tracking, and delivery follow-ups.
• Maintain records, files, and confidential information with the highest level of professionalism and discretion.
• Support cross-functional coordination between sales, finance, logistics, and operations teams.
• Assist in ad‑hoc projects and special assignments as directed by the Managing Director.

• High School Diploma or equivalent required;
  Bachelor’s degree in Business Administration or a related field preferred.
• Minimum 2 years of experience in a similar role supporting senior management.
• Strong proficiency in Microsoft Office Suite, with advanced skills in Excel and PowerPoint.
• Experience working with D365 ERP, Power BI, SAP, or similar systems is an added advantage.
• Knowledge of logistics, supply chain, or order management processes is highly desirable.
• Excellent communication skills (written and verbal) with a professional and presentable demeanor.
• Strong organizational skills, attention to detail, and ability to handle confidential information.
• Ability to work independently, prioritize tasks, and perform under pressure.