Executive Assistant

The Opportunity

The Executive Assistant provides high-level administrative support to senior executives, ensuring efficient operation of the office and seamless execution of strategic initiatives within the organization.

• Manage complex calendars, scheduling meetings, appointments, and travel arrangements with strong attention to detail.
• Prepare and edit correspondence, presentations, reports, and other documents, ensuring accuracy, clarity, and alignment with company branding.
• Organize and coordinate internal and external meetings, including preparing agendas, taking minutes, and tracking action items.
• Serve as the primary point of contact for internal and external stakeholders, managing inquiries, calls, and visitors professionally.
• Handle confidential information with discretion and maintain a high level of professionalism at all times.
• Process expense reports, invoices, and financial documentation accurately and promptly.
• Support special projects and initiatives, conducting research and compiling data when required.
• Maintain organized physical and digital filing systems to ensure efficient document retrieval.
• Anticipate executive needs and proactively identify and resolve potential issues.
• Coordinate office supplies, equipment maintenance, and administrative tasks to ensure smooth daily operations.
• Ensure compliance with applicable external and internal regulations, procedures, and guidelines.
• Live Hitachi Energy’s core values of safety and integrity, taking responsibility for your own actions while caring for colleagues and the business.

• Minimum 5+ years of progressive experience as an Executive Assistant supporting C‑suite executives or senior leaders in a fast‑paced corporate environment.
• Bachelor’s degree in business administration, Communications, or a related field preferred.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant productivity tools.
• Exceptional organizational and time‑management skills, with the ability to prioritize tasks and meet deadlines effectively.
• Excellent written and verbal communication skills with strong command of grammar and clarity.
• Demonstrated ability to maintain confidentiality and exercise sound judgment and discretion.
• Strong interpersonal skills with the ability to build rapport and communicate effectively across diverse stakeholders.
• Proactive, self‑motivated, and capable of working independently with minimal supervision.
• Experience with travel coordination and expense management systems is highly desirable.
• Strong problem‑solving skills and meticulous attention to detail.

Hitachi Energy is a global technology leader in electrification, powering a sustainable energy future through innovative power grid technologies with digital at the core. Over three billion people depend on our technologies to power their daily lives.

With over a century in pioneering mission‑critical technologies like high‑voltage, transformers, automation, and power electronics, we are addressing the most urgent energy challenge of our time – balancing soaring electricity demand, while decarbonizing the power system.

Headquartered in Switzerland, we employ over 50,000 people in 60 countries and generate revenues of around $16 billion USD. We welcome you to apply today.

Job code: EX-857

AED1B

Job type:
Full-time

Location:

Dubai

Level: Advanced (5-10 yrs)