Graduate Studies Administrative Assistant
Listed on 2026-03-01
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Administrative/Clerical
Business Administration, Education Administration -
Education / Teaching
Business Administration, Education Administration
The American University in the Emirates is searching for an efficient Graduate Studies Administrative Assistant to provide crucial administrative support to the Graduate Studies Unit and its initiatives within the university. The role involves facilitating communication and collaboration between academic and administrative divisions. Reporting to the Vice President for Research, the Graduate Studies Administrative Assistant will assist in managing administrative tasks, maintaining project documentation, and supporting the implementation of strategic initiatives.
This role requires strong organizational skills, attention to detail, and the ability to work effectively in a dynamic academic environment.
- Master's Degree or a bachelor’s degree in a relevant field (e.g., business administration, public administration, communications) from an accredited university
- Previous experience in administrative support roles, preferably in a higher education or academic setting.
- Preferably bilingual (speaks English and Arabic fluently)
- Strong organizational skills with the ability to prioritize tasks, manage deadlines, and multitask effectively.
- Excellent communication skills (bilingual proficiency in English and Arabic preferred), both written and verbal.
- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and other relevant software tools.
- Attention to detail and accuracy in performing administrative tasks, maintaining documentation, and managing data.
- Ability to work independently with minimal supervision and collaboratively within a team environment.
- Knowledge of academic / administrative programs, students’ policies and procedures.
- Effectively resolves daily matters independently.
a. Provide administrative support to the Graduate Studies Unit, including scheduling meetings, managing calendars, preparing agendas, presentations, reports, and taking meeting minutes.
b. Coordinate logistical arrangements for events, workshops, and meetings, ensuring smooth execution.
c. Organize and maintain documentation, including program guidelines, student records, and compliance files.
a. Perform data entry tasks, maintaining databases and spreadsheets to ensure data accuracy and completeness.
b. Prepare reports and summaries related to program statistics, student progress, and other key metrics.
a. Support project compliance with academic policies, regulatory requirements, and graduate program standards.
b. Maintain confidentiality and integrity in handling sensitive information related to students and research.
a. Facilitate communication and collaboration between the Graduate Studies Unit, other university departments, and external stakeholders.
b. Provide bilingual support (English and Arabic) in communication and documentation where required.
a. Participate in training sessions and professional development opportunities to enhance knowledge and skills.
b. Perform any other tasks as assigned by the Vice President for Research in alignment with the strategic goals of the Graduate Studies Unit.
The American University in the Emirates (AUE) invites applications from well-qualified candidates for a range of faculty and administrative positions. AUE is located in Dubai Intl. Academic City.
AUE is not just a place of learning but a hub of innovation and growth, where your expertise and aspirations find a welcoming environment.
At AUE, we believe Nothing is Impossible is the Pathway to SuccessAUE comprises seven dynamic colleges:
College of Law, College of Education, College of Design, College of Business Administration, College of Health Science, College of Media and Mass Communication, College of Computer Information Technology and College of Security and Strategic Studies. Each college boasts unique strengths and prestigious accreditations, reflecting our commitment to providing a world-class education.
The American University in the Emirates is accredited…
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