Personal Assistant To Director- UAE

Role Overview

The Person al Assistant (PA) to the Director will provide high-level confidential executive, administrative, and strategic support to the Director. The role requires exceptional organizational skills, discretion, business acumen, and the ability to manage multiple priorities in a fast-paced corporate environment.

• Manage Director's calendar, appointments, meetings, and travel arrangements (domestic & international).
• Coordinate internal and external meetings, prepare agendas, presentations, and minutes of meeting (MoM).
• Act as the primary point of contact between the Director and internal/external stakeholders.
• Screen and prioritize emails, calls, and correspondence.

• Draft professional emails, reports, business letters, and presentations.
• Maintain confidential records, files, and documentation.
• Track action items and follow-ups from meetings.
• Coordinate with department heads for reports, MIS, and updates.

• Assist in preparing business proposals, financial summaries, and management reports.
• Support project tracking and ensure timelines are adhered to.
• Conduct research, compile data, and prepare briefing notes for decision-making.
• Liaise with clients, vendors, government authorities, and partners when required.

• Arrange visa processing, accommodation, transport, and itineraries.
• Organize board meetings, investor meetings, and corporate events.
• Ensure smooth protocol arrangements for VIP visits.

• Handle sensitive information with strict confidentiality.
• Ensure documentation and correspondence comply with UAE business standards.
• Maintain professional discretion at all times.

• Bachelors degree in Business Administration, Management, or related field.
• MBA preferred.

• 5–10 years of experience as Executive Assistant / Personal Assistant to CXO/Director level.
• Experience in UAE corporate environment preferred.
• Exposure to trading/manufacturing/infrastructure sector is an advantage.

• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• High level of discretion and integrity.
• Proficiency in MS Office (Excel, PowerPoint, Outlook).
• Ability to work under pressure and manage tight deadlines.
• Strong coordination and stakeholder management skills.