Site Office Administrator, Operations

Job  | Amazon Commercial Services Pty Ltd

We are currently seeking an experienced Site Office Administrator to join the business and play a critical role in supporting the Fulfillment Center (FC) Operations team for our FC in Horsley Park.

The successful candidate will be highly organized, extremely detail-oriented, self‑motivated, and able to handle confidential information, as well as demonstrate the ability to respond effectively to changing workloads and priorities.

• Maintain schedules, plan events, and coordinate meetings and conferences for the FC.
• Conduct clerical duties, including filing, full office management, responding to emails, preparing documents and presentations using graphics, graphs, and internal information and platforms.
• Compile team goals, track and help drive completion of key deliverables, and follow up on action items.
• Complete purchasing of site office requirements.
• Support calendar management for general manager and leadership team.
• Attend leadership meetings, taking notes and action items.
• Schedule cost‑effective travel arrangements which include airfare, hotel and ground transportation as needed.
• Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs.
• Support continuous improvement activities within the FC.
• Think and plan ahead, delegate responsibilities appropriately, and manage time effectively.
• Coordinate closely with Workforce Management, Maintenance, Human Resources, and other teams within the FC.
• Serve as representative on department team‑building and improvement activities and peer recognition.

• Knowledge of Microsoft Office Suite (Excel, Word, SharePoint, and PowerPoint).
• Experience with written and verbal communication and presentation.
• Experience prioritizing and handling multiple assignments at any given time while maintaining commitment to deadlines.
• Experience communicating clearly and effectively with different functional groups, including senior business leaders, finance, HR and developers.
• 2+ years of administrative support experience in a related field.
• Availability to work Monday to Friday and overtime as needed.

• Experience with strong project management skills and the ability to thrive in a fast‑paced environment.
• Experience handling confidential information and maintaining professionalism in dealing with senior executives, or experience managing multiple calendars.
• Strong analytical skills and attention to detail.
• Alignment with Amazon's customer‑centric philosophy.

Acknowledgement of country:
In the spirit of reconciliation Amazon acknowledges the Traditional Custodians of country throughout Australia and their connections to land, sea and community. We pay our respect to their elders past and present and extend that respect to all Aboriginal and Torres Strait Islander peoples today.

IDE statement:
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit (Use the "Apply for this Job" box below). for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.