Executive Assistant

Executive Assistant - Dubai

We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide comprehensive support to the Executive Director across both business and personal matters. The role requires exceptional communication skills, discretion, and the ability to manage multiple priorities in a fast‑paced environment. The ideal candidate will serve as a trusted partner to the Executive Director, ensuring seamless coordination of professional and personal commitments.

Executive Director

• Own and manage the business and private agenda of the Executive Director, ensuring all commitments and priorities are well‑organised and executed efficiently.
• Provide high‑level executive assistance in a one‑on‑one working relationship, including managing calendars, scheduling meetings, taking notes, and following up on action items.
• Serve as the primary point of contact for internal and external stakeholders, maintaining professional and timely communication.

• Organise and coordinate executive outreach, external relations, and special projects, ensuring alignment with strategic objectives.
• Manage all aspects of travel arrangements, including itineraries, logistics and related documentation.
• Handle correspondence, documentation and reports with a high degree of accuracy and confidentiality.

• Oversee household operations, including scheduling, vendor management and supervision of household staff.
• Coordinate personal appointments, errands and family‑related logistics as needed.

• Maintain strict confidentiality and discretion in all matters related to the Executive Director’s business and personal affairs.
• Uphold the highest standards of professionalism, integrity and trust in all interactions.

• Minimum 5+ years of experience in a similar Executive Assistant or Personal Assistant role, ideally supporting C‑level executives.
• Exceptional organisational and multitasking skills, with strong attention to detail.
• Excellent verbal and written communication skills.
• Ability to handle sensitive information with absolute discretion.
• Proficiency in Microsoft Office Suite, Google Workspace and digital collaboration tools.
• Demonstrated ability to work independently, anticipate needs and exercise sound judgement.
• Flexibility to manage occasional after‑hours tasks or travel coordination.

• An natural organiser who hates loose ends and loves getting things done.
• Someone who can think fast, prioritise hard and still keep a smile when the pressure’s on.
• Confident communicator who’s not afraid to speak up.
• A decision‑maker.
• Resilient, adaptable and comfortable working with management with high expectations.
• Integrity & loyalty.
• Team player with advanced communication and collaboration skills.
• A hands‑on, "can do" attitude – always looking for solutions and thinking "out of the box."
• Capability to work and succeed in the fast pace and ever‑changing environment.

• Competitive salary & performance‑based bonus programmes.
• Corporate benefits (choose your preferred options).
• Truly inspiring culture, pleasant and informal work environment.
• Ongoing education & training programmes.
• Opportunity to network and connect in Corporate Events.
• Global career opportunities.