Sr. Administrative Manager; Chinese Speaker

We are seeking an experienced and proactive Administrative Manager to oversee the daily administrative operations of CoinW Dubai office. This role will manage on-site admin personnel, office operations, cost and budget control, asset management, and employee engagement activities, while supporting global administrative programs and standards.

• Oversee the daily management of Dubai office administrative personnel, including front desk officers, administrative specialists, security guards, and cleaning staff.
• Allocate work assignments, supervise performance, and ensure effective coordination across the admin team to support smooth office operations.

• Manage end-to-end administrative operations for the Dubai office, including procurement, warehousing, and distribution of office supplies and administrative materials.
• Drive the implementation, supervision, and reporting of the 6S office management system, ensuring a clean, organized and efficient workplace.

• Manage verification, submission, and payment of administrative operating expenses (e.g., rent, utilities, and service fees) for three office locations and four villas in the Dubai region.
• Ensure timely and accurate payments and maintain well-documented and compliant cost accounting records.

• Plan and organize office events, including team-building activities, festive celebrations, and annual meetings.
• Enhance employee engagement, collaboration, and overall sense of belonging within the organization.

• Prepare annual and ad hoc administrative budgets for the Dubai office.
• Support the Admin Director in compiling, consolidating, and adjusting the global administrative and property management budget, including coordination with the US team (Legend).

• Assist the Admin Director in researching, developing, and implementing administrative systems, policies, and programs.
• Drive localization, optimization and continuous improvement of global admin initiatives within the Dubai office.

• Proactively gather feedback on employees’ administrative service needs.
• Innovate and refine administrative processes to improve service quality, efficiency and overall employee experience.

• Maintain accurate records and classified filing of all administrative assets in the Dubai office.
• Conduct regular asset inventory checks, enhance asset check-in/check-out procedures, and ensure asset safety and efficient utilization.

• Bachelor’s degree or above majors in Business Administration, Public Administration, or related fields are preferred.
• Minimum 2 years of administrative leadership management experience.
• Overseas administrative experience is preferred, with Dubai or Middle East experience strongly favored.
• Familiarity with multinational enterprise administrative operations and experience managing multiple office locations.
• Must be fluent in both English and Chinese (Mandarin)
• Able to coordinate seamlessly with local stakeholders in Dubai and global teams.

• Strong organizational, coordination, and communication skills.
• Excellent problem-solving and emergency response capabilities.
• Detail-oriented, highly responsible and service-minded, with strong teamwork awareness.
• Solid understanding of local laws, regulations, and administrative policies in Dubai.