Admin & Personal Assistant - Real Estate

Position - Admin & Personal Assistant

Location - Dubai

Duration - Full time

We are a dynamic and growing real estate organization based in Dubai, delivering high-quality property solutions and professional client services across residential and commercial segments. To support our expanding operations, we are looking for a highly organized, presentable, and detail-oriented Admin & Personal Assistant who can efficiently manage administrative functions while providing direct personal support to senior leadership.

The Admin & Personal Assistant – Real Estate will play a critical role in ensuring the smooth functioning of day-to-day office operations while acting as a key point of coordination between management, clients, brokers, and external stakeholders. This role requires a professional who can balance administrative responsibilities with personal assistant duties in a fast-paced, client-driven real estate environment.

The ideal candidate will be flexible, composed under pressure, and confident in handling client interactions while maintaining confidentiality and operational excellence.

• Manage daily administrative operations to ensure a smooth and efficient office environment
• Organize and maintain physical and digital filing systems, records, and databases
• Draft, format, and prepare correspondence, reports, presentations, and official documents
• Handle incoming and outgoing calls, emails, and office communication professionally
• Coordinate office supplies, vendors, and service providers as required
• Support internal processes and ensure adherence to company policies and procedures

• Provide full personal assistant support to senior management
• Manage calendars, schedules, meetings, reminders, and follow-ups
• Arrange meetings, appointments, and travel-related requirements if needed
• Act as a gatekeeper by prioritizing communication and requests efficiently
• Handle confidential and sensitive information with absolute discretion

• Serve as a professional point of contact for clients, developers, brokers, and partners
• Welcome and assist clients during office visits, ensuring a positive customer experience
• Coordinate client meetings, property viewings, and documentation processes
• Maintain professional communication standards across all client interactions
• Follow up with clients regarding documentation, appointments, and service requests

• Assist with preparation and coordination of real estate documentation and contracts
• Support property listings, marketing coordination, and listing updates
• Liaise with internal teams and external agencies for property-related requirements
• Track documentation status and ensure timely completion of administrative tasks
• Support brokers and management with operational and documentation needs

• Maintain accurate records, logs, and administrative trackers
• Assist in preparing management reports and updates
• Ensure timely follow-ups and coordination across multiple stakeholders
• Handle ad-hoc administrative and coordination tasks as required

• 1–2 years of experience in the Dubai real estate sector (mandatory)
• Proven experience in administrative or personal assistant roles
• Strong organizational and multitasking capabilities
• Ability to work under pressure in a fast-paced environment
• Excellent time-management and prioritization skills

• Excellent verbal and written communication skills
• Fluency in Arabic and English (mandatory)
• Strong interpersonal and customer service skills
• Professional appearance and client-facing confidence
• High level of discretion, integrity, and reliability
• Attention to detail and strong problem-solving skills
• Proficient in Microsoft Office and basic office systems

• Preferred nationality:
  Egyptian, Lebanese, or Syrian
• Must be currently residing in Dubai
• Valid UAE residence visa (transferable)