RECEPTION​/ADMIN SUPPORT

Job Summary

We are looking for a well-presented and professional Arabic-speaking Receptionist / Administrative Assistant to be the first point of contact for our company. The ideal candidate will handle front-desk responsibilities, manage administrative tasks, and provide excellent customer service to both Arabic and English-speaking clients. This role requires strong communication, multitasking, and organizational skills in a fast-paced environment.

• Greet visitors, clients, and staff in a courteous and professional manner.
• Answer, screen, and forward incoming phone calls.
• Manage the front desk and maintain a clean and welcoming reception area.
• Provide basic information to callers and visitors about the company and services.
• Handle incoming and outgoing correspondence (emails, couriers, etc.).
• Schedule appointments, meetings, and manage calendars.
• Maintain office records, filing systems, and documentation (physical and digital).
• Order and manage office supplies and stationery.
• Coordinate with other departments and external vendors as needed.
• Translate simple documents or communications between Arabic and English when required.
• Providing administrative support for internal systems, such as logging customer enquiries, processing orders, generating purchase orders, and issuing invoices using the company’s ERP system (training will be provided).
• Assisting the Finance team with debt collection activities
• Supporting the Logistics department with documentation and administrative tasks as required.

• High school diploma or equivalent; a diploma or degree in Administration or related field is a plus.
• Fluent in Arabic and English (both spoken and written) — mandatory.
• 2+ years of experience in a receptionist or administrative role.
• Proficient in Microsoft Office (Word, Excel, Outlook) and basic office equipment.
• Excellent communication, interpersonal, and customer service skills.
• Well-groomed, presentable, and professional demeanor.
• Ability to multitask, prioritize, and manage time effectively.