Administrative Assistant
Job in
Dubai, Dubai, UAE/Dubai
Listed on 2026-01-29
Listing for:
Digital Creations Events Management and PR Agency
Full Time
position Listed on 2026-01-29
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin
Job Description & How to Apply Below
Overview
Administrative & Creative Operations Assistant
We are looking for a versatile, proactive, and tech-savvy Administrative & Creative Operations Assistant to serve as the right hand to our Managing Director. This is a "hybrid-dynamic" role: while much of your work can be done remotely
, you must be available for face-to-face meetings and site oculars as needed.
The ideal candidate is a "Swiss Army Knife" professional—someone who can pivot from balancing spreadsheets to designing high-end client presentations without missing a beat.
Responsibilities- Provide direct support to the Managing Director, managing calendars and filtering communications.
- Supplier Sourcing: Research, contact, and negotiate with vendors to find the best quality and pricing for projects.
- Financial Tasks: Draft and send professional quotations, follow up on payments, and issue invoices accurately.
- Canva Mastery: Create visually stunning, brand-aligned presentations and pitch decks for high-level clients.
- Translate complex ideas or data into easy-to-digest visual layouts.
- Oversee social media channels by scheduling posts and engaging with the community.
- Assist in content creation (graphics and captions) to maintain a consistent brand voice.
- Attend face-to-face meetings to take minutes and track action items.
- Site oculars (property/venue inspections), taking photos and notes to report back to the team.
Skills & Qualifications
This isn't a "sit and wait for instructions" job. You will have a seat at the table, see the inner workings of the business, and play a direct role in our growth. If you are organized, creative, and love a role where no two days are the same, we want to meet you.
Skills- Advanced Microsoft Office: Beyond just typing; they should know how to use Excel for budget tracking/supplier lists and Word for professional reporting.
- Canva for Enterprise: Ability to use brand kits, create templates, and produce high-fidelity presentations that look custom-made, not "cookie-cutter."
- SMM Tools: Familiarity with scheduling platforms (like Meta Business Suite, Buffer, or Later) and a basic understanding of social media algorithms.
- Cloud
Collaboration:
Proficiency in Google Workspace, Slack, or Zoom to ensure seamless remote communication.
- Strategic Sourcing: The ability to vet vendors, compare quotes, and negotiate terms rather than just picking the first option on Google.
- Basic Accounting Knowledge: Understanding the difference between a quote, a purchase order, and an invoice to ensure the Managing Director’s records are audit-ready.
- Project Management: Keeping track of deadlines for multiple clients and ensuring no "ocular" or meeting is missed.
- Copywriting: Writing professional emails to suppliers and engaging captions for social media.
- Visual Storytelling: The ability to take raw data or a verbal brief from the Director and turn it into a compelling visual pitch.
- Professional Presence: High "soft skills" for face-to-face meetings and client-facing interactions during site visits.
- Spatial Awareness: For site oculars, they need to be able to take meaningful photos/videos and assess a physical space's suitability for projects.
- Time Management: The discipline to stay productive while working remotely, but the flexibility to travel for in-person requirements.
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