Receptionist, Administrative​/Clerical

Job Description Job Summary

Responsible for the day-to-day general administration of Imdad Head office, handling the front-desk and client requests, assisting the management and supporting Imdad team members.

• Act as the main point of contact for visitors and callers
• Redirecting incoming calls to the right department
• Handle courier related requests
• Provide general administrative support to the management and team members
• Undertake general administrative duties including general word processing, filing, copying, and faxing
• Deal with incoming and outgoing mail and general emails
• Ordering of equipment, materials, and office supplies
• Undertake and assist in the recording and processing of invoices, receipts, and payments as required and instructed
• Prepare POs and contracts for suppliers as advised
• Arrange meetings relating to the core operation of the company
• Ensure the smooth running of the organization on a day-to-day basis and as required
• Provide administrative support for matters relating to the premises and operations including maintenance contracts, company car renewal, expenses claims, security, alarms, and transport
• Ensure the tidiness of the office and meeting rooms at all times

• Bachelor’s degree or diploma / Associate degree in Secretarial Specialized Studies.
• Minimum 2 years of experience in Administration, Reception, or other related fields
• Effective time management, organization, and multi-tasking skills
• Excellent interpersonal skills
• Strong verbal & written communication skills
• Team player with the ability to perform well under pressure
• Proficient in Microsoft Word, Excel, Outlook, and Power Point

Secretarial Specialized Studies