Office Manager - Legal

JOB TITLE

Office Manager - Legal | Holding | Legal

The purpose of this role is to ensure the smooth and efficient operation of the Legal Department by providing comprehensive administrative support to all Functional Heads reporting to the Chief Legal Officer and their respective teams. The incumbent will manage internal coordination, external communications, travel arrangements, and administrative workflows to enhance productivity and ensure seamless execution of departmental priorities.

• Align and streamline team activities while effectively prioritizing and managing time‑sensitive tasks to meet organizational goals and deadlines.
• Coordinate and align internal team efforts while effectively prioritizing and managing time‑sensitive tasks to meet organizational goals and deadlines.
• Manage senior management’s calendar by scheduling meetings, appointments, and events while coordinating with team members to ensure optimal use of time.
• Arrange and coordinate senior management travel while processing and reconciling expense reports in a timely manner.
• Collaborate with senior administrative assistants to address requests, queries, and interdepartmental coordination effectively.
• Support the timely processing of payments for external vendors, including law firms and consultants, ensuring full compliance with procurement procedures and internal company policies.
• Manage, track, and follow up on all purchase requests, purchase orders.
• Support in the creation and formatting of presentations for internal and external meetings.

• Bachelor's degree in Business Administration or related field preferred.
• Proven experience as an Office Manager, Executive Assistant, or Administrative Coordinator, ideally within a corporate or legal environment.
• Exceptional organizational and time management abilities, with demonstrated capacity to manage multiple priorities effectively.
• Strong attention to detail and accuracy across all administrative and record‑keeping activities.
• Flexibility, initiative, and resilience to perform effectively in a dynamic and fast‑paced work environment.
• Professional interpersonal skills, with the ability to engage confidently with senior stakeholders and cross‑functional teams.