Document Controller

JOB PURPOSE

• Assist the Credit Control & Collections section in collecting the retention dues by completing the final documentation in a timely manner.
• Assist in timely execution of manufacturing process by getting the required documents approved from the customer e.g. TDS (Technical data sheets and CSD (Cross sectional drawings).

• Implement all section policies, processes and procedures

• Participate in initiatives for innovation and continuous improvement in pursuit of greater productivity

• Provide inputs for the preparation of accurate and timely performance reports, as required
• Prepares status report for individual projects for discussion in monthly working capital meetings and follow up as on actions agreed.

• Provide accurate and efficient document control and data management.
• Review the customer contract to ensure availability of in house documentation is in line with the agreed formats.
• Maintains appropriate records of customer provided documents formats for compilation.
• Ensures process integrity is maintained for individual OGP projects.
• Controls issuance of document numbers, including maintenance of proper document registers for each Purchase order submission.
• Ensure correct document classification, sorting, filing and archiving.
• Reviews completeness of documentation and prepares document transmittals.
• Uploads the documentation on FTP Server / Customer provided portals for approval.
• Prepares and maintains Approved for construction documents and Manufacturing record book for detail manufacturing project, either for in-house use or for onward transmittal to customer during project closeout.
• Performs file backup to ensure proper storage and archiving of electronic registers.

• Follow up with the customer for getting timely approvals on documentation submittals
• Co-ordinates with Commercial, Technical, Quality to incorporate the amendments advised by the customer.
• Co-ordinates with external printing agencies for completion of document sets as per the Purchase order requirements.
• Visit customer office and able to understand the project documentation requirements.

• Identify and manage risk associated with documentation.

• Essential
  :
  Bachelor’s degree in business administration.
• Desirable
  :
  Good knowledge of computer and ability to work in an ERP & SAP environment
• Job
  
  Skills:
  
  Good communication skills (both verbal and written) with ability to interact independently with internal departments as well as external parties (customers)
• The need to maintain standards of Quality Systems, Environmental Management Systems and Health and Safety Systems to agreed International Standards.
• Behavioral
  
  Competencies:
  
  Strategic thinking, Transparency, Integrity, Professionalism, Passion for Excellence, initiative and independent judgement in the performance of agreed assignments.
• Experience: minimum 3 years’ experience in Documentation management in a medium to large size organization