Document Controller-Project Execution

Job Description

Job role functions:

• Follow established document control procedures.
• Management of electronic and hardcopy documents until handover of information on project close-out, cancellation and suspension.
• Operate and administer the Document Management System (DMS/EDMS)—e.g., PMWeb, SharePoint— configuring metadata, permissions, and workflows.
• Receiving and acknowledgement of documents from internal or external source by date stamping the hardcopy upon receipt and checks on electronic submission through the company’s EDMS.
• Quality check of received documentation, document number, revision and mandatory Metadata information.
• Distribution of electronic files for all internal recipients and transmission in accordance with distribution matrix or as directed.
• Preparation, checking, validation of documentation for archiving and handover during Project Close-out.
• Conduct regular audits to ensure documentation completeness, compliance, and quality.
• Generate periodic status reports (registers, dashboards) and support document-related handover processes.
• Ensure documents are shared at key times to facilitate timely project completion.
• Coordinate with relevant stakeholders to manage the flow of documents in and out of the department.

• Excellent written and verbal communication skills, able to communicate effectively with manager and engineers from Damac Digital, Damac, contractors and customers on specific tasks.
• Very organised and able to conduct essential business calmly and focused under pressure.
• Highly motivated and with a ‘can do’ attitude.