Personal Assistant to Chief Executive Officer

The Executive/ Personal Assistant to the CEO provides high-level administrative support to the CEO, ensuring smooth day-to-day operations, managing communications, scheduling, and acting as a liaison with internal and external stakeholders.

• Manage the CEO's calendar, appointments, and travel arrangements (domestic and international).
• Prepare and organize meetings, agendas, presentations, and minutes.
• Handle incoming communications (emails, calls, messages), prioritize and respond on behalf of the CEO when appropriate.
• Maintain an organized filing system of paper and electronic documents.
• Act as the point of contact between the CEO and Board members, executives, clients, and other stakeholders.
• Assist in the preparation and coordination of Board meetings and materials.
• Track and follow up on projects, action items, and deadlines related to Board activities.
• Draft high-quality correspondence, reports, and briefing materials.
• Manage confidential and sensitive information with integrity and discretion.
• Build and maintain positive working relationships across all levels of the organization.
• Coordinate special projects and strategic initiatives on behalf of the CEO.
• Arrange logistics for speaking engagements, conferences, and corporate events.
• Monitor and reconcile expense reports and budgets related to the CEO’s office.
• Takes Health, Safety & Environment (HSE) lead in ensuring “safe systems of work” and “safe conditions” are in place within area of responsibility.
• Performs other similar or related duties as required or assigned by management.

• Bachelor’s degree in business administration, Communications, or related field.

• 3+ years of experience as an Executive Assistant or in a senior administrative role, preferably supporting C-suite or Board-level executives.

• Knowledge of regulations and guidelines.
• Conceptual and analytical thinking.
• Excellent written and verbal communication skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Communication skills, including oral communication, report writing, and presentation skills.
• Robust interpersonal ability.
• Willingness to travel domestically.
• Highly organized, detail-oriented, and capable of multitasking in a fast-paced environment.
• High degree of professionalism, discretion, and judgment.