Executive – Infrastructure Holding Real Estate

Dubai Holding’s real estate business has developed strategic destinations and communities that offer unique and attractive lifestyle opportunities to meet the evolving needs of Dubai’s residents and visitors alike. As a master developer, we invest in sustainable infrastructure, accessibility, community amenities and family-focused facilities including community centers, mosques, schools, supermarkets and landscaping.

Our integrated real estate offering also includes a robust land sales portfolio, project management for large-scale projects, as well as top-notch facilities management services.

An opportunity has arisen for an Executive – Infrastructure to join Dubai Holding Real Estate
.

The Job holder will be responsible for activities related to document control and records management, ensuring proper archiving, revision control, and traceability of all project documentation, including technical and CAD-based drawings, in line with company standards and procedures. The Job holder will also provide administrative and operational support to the team, proactively track and follow up on document submissions, reviews, and approvals, and maintain professional standards, confidentiality, and integrity at all times with regard to departmental activities and project documentation.

• Provide day-to-day support for Company's document control and records management system to ensure that records are captured and managed according to relevant Company standards and best business practices.
• Provide correspondence control, maintain correspondence records, and implement procedures to issue and maintain blocks of document serial numbers as required. Enter and extract data from database for incoming and outgoing documents and media.
• Support with implementing the processes, systems and procedures for the document control function of the concerned department. Assist in determining document management policies to facilitate efficient, legal, and secure access to electronic content.
• Maintain a central repository or document management system to organize and track documents effectively.
• Conduct needs assessments to identify document management requirements of departments or end users. Consult with end users regarding problems in document management.
• Receive and register provided documents for assignment, including in-house generated document.
• Monitor regulatory activity to maintain compliance with records and document management laws. Control issuance of document numbers, including maintenance of proper document registers for assignments.
• Responsible for recognizing and reporting all internal and external documentation issues pertaining to the on‑time Submission of the Documents.
• Coordinate all document control activities, including reviews, approvals, formatting, distribution, and revision control, ensuring compliance with prescribed standards, accurate tracking of approvals, and effective management of departmental records with removal of superseded documents from circulation. Establish and maintain document access controls to safeguard sensitive information and ensure that only authorized personnel can access specific documents.
• Assemble and analyze information, prepare reports organize and maintain electronic files.
• Stay updated on industry‑specific regulations, standards, and best practices related to document management.
• Undertaking executive coordination of LM ’s agenda, meetings, work activities, and relative arrangements without interface.
• Provide clerical duties to help office run smoothly and efficiently including answering emails, and draft reports/correspondences/ presentations/ data entry as directed by LM.
• Prepare & dispatch letters through which the relevant information must be passed on to the Consultants, Contractors, authorities and inter‑office correspondences.
• Work towards optimizing office tasks to increase accuracy and productivity wherever possible.
• Support the LM in ensuring full compliance with the company established operational and administrative policies, Processes and procedures.
• Coordinate with the Contracts and Finance departments to follow up on payment certifications,…