Team Coordinator

The Team Coordinator provides high-level administrative, coordination, and organizational support to the Managing Director. The role ensures smooth daily operations, effective communication, and efficient time management, while acting as a trusted point of coordination between the Managing Director, internal teams, and external stakeholders.

• Manage the Managing Director’s calendar, meetings, travel arrangements, and appointments
• Handle confidential correspondence, emails, and documents with discretion
• Prepare presentations, reports, and meeting agendas
• Follow up on action items and ensure timely execution

• Act as the main point of contact between the Managing Director and internal/external stakeholders
• Coordinate with department heads to track priorities and deadlines
• Organize internal and external meetings, events, and board sessions
• Ensure clear and timely communication across teams

• Support day-to-day operational tasks and special projects by the Managing Director
• Monitor progress on key initiatives and report updates
• Assist in preparing business reviews, proposals, and management reports

• Handle sensitive information with the highest level of confidentiality
• Represent the Managing Director professionally at all times
• Ensure accuracy, attention to detail, and high-quality output

• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• High level of discretion and professionalism
• Ability to multitask and work under pressure
• Strong coordination and stakeholder management skills
• Proficiency in MS Office and presentation tools

• 3–6 years of experience as an Executive Assistant, Team Coordinator, or similar role in real estate or hospitality industry
• Experience supporting senior leadership or C-level executives preferred
• Bachelor’s degree in business administration or a related field
• Fluency in English required; additional languages are an advantage