Executive Assistant - Founder's Office

About Alaan

Alaan is the Middle East’s first AI-powered spend management platform, built to help businesses save time and money.

Our all-in-one solution combines smart corporate cards, real-time expense tracking, AI-powered automation, seamless accounting integrations, and deep financial insights—designed to simplify finance operations and maximize control over company spend.

Founded in 2022, Alaan is already the trusted partner of over 2000 leading businesses across the UAE and KSA, including G42, Careem, McDonald’s, Tabby, Al Barari, Rove Hotels, Rivoli, and Car Switch. Together, our customers have saved over AED 100 million with Alaan.

In just three years, Alaan has become the #1 expense management platform in the Middle East—and we’ve done it while becoming profitable.

Alaan is also backed by Y Combinator and top global investors, including Peak XV (formerly Sequoia India & SEA), and built by a world-class team with experience from McKinsey, BCG, Goldman Sachs, Careem, Rippling, and other high-growth companies. This creates an environment where employees learn from top-tier talent while building at startup speed.

We’re not just building software. We’re reimagining how finance works for modern businesses across the region.

Alaan is seeking a highly capable, trusted, and proactive Executive Assistant to support and manage the day-to-day operations of the Founders’ office. This role goes far beyond traditional administrative support—you will act as a partner, and coordinator, ensuring the Founders’ time, priorities, and engagements are managed with precision, discretion, and foresight.

You will operate at the center of the organization, working closely with senior leadership, board members, government stakeholders, investors, and partners, while maintaining absolute confidentiality and operational excellence.

• Executive & Calendar Management
• Manage, prioritize, and coordinate the Founders’ complex calendars, meetings, and daily schedules in alignment with strategic and organizational priorities.
• Serve as the primary gatekeeper to the Founders—screening, prioritizing, and managing meeting and communication requests to protect focus on high-impact matters.
• Proactively manage information flow between the Founders, leadership team, and external stakeholders to support effective decision-making.
• Track commitments, decisions, deadlines, and follow-ups related to the Founders’ agenda, ensuring timely execution without requiring direct intervention.
• Communication & Correspondence
• Draft, review, and refine high-quality executive communications, including emails, memos, reports, and presentations on behalf of the Founders.
• Prepare briefing notes, executive summaries, and talking points for internal and external meetings.
• Represent the Office of the Founders professionally and confidentially in all communications with board members, investors, partners, regulators, and senior stakeholders.
• Uphold the highest standards of discretion and integrity when handling sensitive business and personal information.
• Coordination & Stakeholder Engagement
• Coordinate and organize high-level meetings with board members, regulators, government officials, and strategic partners.
• Drive post-meeting follow-ups, ensuring alignment, accountability, and timely execution across multiple business entities.
• Travel, Logistics & Event Management
• Manage complex domestic and international travel for the Founders and executive team, including itineraries, logistics, agendas, and contingency planning.
• Coordinate visa applications and renewals for business travel and executive delegations.
• Research and compare travel and accommodation options to balance cost efficiency, comfort, protocol, and reliability.
• Prepare detailed travel briefs, including meeting materials, schedules, and logistical overviews.
• Coordinate logistics for executive engagements, corporate events, and high-profile meetings, ensuring seamless end-to-end execution.
• Office & Administrative Management
• Oversee administrative operations supporting the Office of the Founders, including documentation, records management, and organizational systems.
• Partner with Facilities…