Site Document Controller

Site Document Controller

The Site Document Controller is responsible for managing, organizing, and maintaining all project documentation at the site level. This role ensures that accurate, up-to-date documents are available to project teams, subcontractors, and clients in compliance with company procedures and project requirements.

• Control, track, and maintain all project documentation (drawings, technical documents, correspondence, RFIs, submittals, method statements, etc.).
• Ensure correct version control, numbering, and filing of documents (hard copy and electronic).
• Receive, register, distribute, and archive incoming and outgoing documents.
• Coordinate with engineers, consultants, contractors, and subcontractors regarding document submissions and approvals.
• Maintain document control logs, registers, and transmittals.
• Ensure documents are compliant with company standards and project document control procedures.
• Support audits by ensuring document traceability and completeness.
• Maintain confidentiality and data integrity of project documents.
• Assist project teams with document retrieval and reporting when required.
• Monitor document submission deadlines follow up on pending approvals.

• Diploma or Bachelor’s degree in Business Administration, Engineering, or a related field (preferred).
• 2–5 years of experience as a Document Controller, preferably on construction or engineering projects.
• Experience working on-site is an advantage.
• Strong organizational and time-management skills.
• High attention to detail and accuracy.
• Proficiency in MS Office (Word, Excel, Outlook).
• Experience with Document Management Systems (e.g., Aconex, Procore, SharePoint, EDMS).
• Good communication and coordination skills.
• Ability to work under pressure and meet deadlines.
• Understanding of document control procedures and ISO standards (preferred).

Entry level

Full-time

Administrative

Construction

Dubai, United Arab Emirates