Administrative Assistant- School Operations
GEMS Royal Dubai School is a vibrant, premium British curriculum school, currently educating students from FS1 to Year 8. We are proudly expanding to include a Nursery in January 2026 and Year 9 in September 2026, with a strategic growth plan leading to Year 13. With a diverse student body of over 850 students from more than 48 nationalities, our school combines a strong sense of community with a commitment to the highest academic standards.
As we continue to grow, we are thrilled to announce the opening of our new, purpose‑built secondary campus in September 2026 — a state‑of‑the‑art facility designed to further enrich the world‑class education we offer.
GEMS Royal Dubai School is looking for an experienced Admin Assistant to support the Operations Team, ensuring the smooth and efficient operation of the school.
Key Responsibilities- To embrace and encourage the ethos and standards of excellence as defined in the GEMS Core Values.
- To use the in‑house software programme (e.g., Dax) to raise PRs/Purchase Orders/Invoices/GRNs/MIS & Account Payments, ensuring they are logged and processed in a timely manner and any issues or outstanding actions are dealt with accordingly.
- To arrange IDs for parents/contractors, ensuring all external people that enter on site have the relevant /Lanyard and to continually review and monitor the list of IDs and remove where applicable.
- To perform TRFs.
- To perform tasks associated with Company housing, including but not limited to:
- Updating and ensuring all tenants have starter packs, processing TRFs and completing any Realm system updates.
- Ensuring tenancy contracts are up to date and comply with the relevant guidelines.
- Arranging tenancy cheques as and when required.
- Arranging and supporting the organisation of the Ejari.
- Arranging any furniture orders within budget and agreed process.
- Arranging the connection/deactivation of DEWA/Empower when required.
- Arranging clinic orders within agreed process and timescales.
- To carry out any other reasonable duties as directed by the Principal / CEO.
- To deputise for the MSO when they are on leave and / or as and when required, ensuring there is always cover within the MSO team at all times.
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