Office Manager

A leading organization in Dubai is seeking a proactive and highly organized Office Manager to oversee administrative operations and provide executive-level support to management. The successful candidate will ensure efficient office operations, coordinate meetings and travel arrangements, manage documentation, and maintain confidentiality at all times.

• Prepare, record, and circulate accurate Minutes of Meetings (MOM) and track action points to completion.
• Coordinate meetings and manage calendars, ensuring timely scheduling, reminders, and logistics.
• Handle travel arrangements, including itineraries, visas, hotel bookings, and expense claims.
• Oversee office administration, including supplies, maintenance, and vendor coordination.
• Manage confidential correspondence and exercise discretion in handling sensitive information.
• Draft and review professional communications, memos, and reports for management.
• Ensure compliance with internal policies, procedures, and record management systems.
• Support management with report preparation, presentations, and meeting materials.
• Contribute to continuous improvement of office efficiency and administrative processes.

• Bachelor’s degree in Business Administration, Management, or related field.
• Minimum 5 years’ experience in office management or administration.
• Excellent English communication skills (Arabic an advantage).
• Strong organizational, time management, and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High level of professionalism, confidentiality, and attention to detail.
• Strong interpersonal skills and ability to coordinate across departments