Executive Coordinator

The International Center for Biosaline Agriculture (ICBA) is an international, n it agricultural research center established in 1999 through the visionary leadership of the Islamic Development Bank (IsDB), the Organization of the Petroleum Exporting Countries (OPEC) Fund, the Arab Fund for Economic and Social Development (AFESD), and the Government of the United Arab Emirates (UAE). ICBA is a unique applied agricultural research center in the world that is focused on marginal areas where an estimated 1.7 billion people live.

It identifies, tests and introduces resource–efficient, climate–smart crops and technologies that are best suited to different regions affected by salinity, water scarcity and drought. Through its work, ICBA helps to improve food security and livelihoods for some of the poorest rural communities around the world. ICBA is an equal–opportunity employer and appoints qualified staff regardless of race, creed, color, age, gender, religion or national origin.

We demonstrate our commitment to each member of our team through a competitive benefits package designed to assist our employees to cover their needs and the needs of their immediate family members.

The Executive Coordinator provides high l operational and administrative support to the Director General (DG), ensuring the DG’s Office operates smoothly, efficiently, and with strong internal coordination. As the primary point of contact for internal and external stakeholders, the Executive Coordinator must demonstrate exceptional multicultural communication skills, professionalism, and a comprehensive understanding of the Center’s operations.

The Executive Coordinator is entrusted with sensitive and confidential information and is expected to consistently demonstrate integrity, discretion, and sound judgment. This role requires working independently, taking initiative, and making well rmed decisions that support the DG’s priorities and the overall functioning of the Office. The Executive Coordinator must be able to manage multiple priorities, anticipate needs, and maintain a proactive, solutions nted approach.

The ideal candidate is a confident, self en professional who can produce high ity reports and presentations from conception to completion, often under tight timelines, nog doubles minimal supervision.

• Serves as the primary and independent first point of contact for all matters related to the DG’s Office; assesses inquiries and determines appropriate actions, ensuring timely and effective follow .
• Provides comprehensive administrative, operational, and coordination support to the DG’s Office, including drafting, editing, and quality rolling correspondence, reports, presentations, agendas, meeting notes, and action points.
• Independently manages the DG’s daily schedule, priorities, and office tasks with strong planning and foresight.
• Organizes meetings for the DG, ensuring agendas, documents, and briefings are prepared and distributed on time.
• Exercises the highest level of discretion, sound judgment,isebenzi gravedad, and ensuring an organized workflow.
• Plans and coordinates complex international travel and logistical arrangements for the DG and the DG’s Office, including detailed itineraries, visas, accommodations, and expense documentation.
• Provides proactive administrative support to the Directors’ Leadership Team when needed, ensuring timely and rigorous follow  of action items.
• Leads logistical and operational arrangements for internal and external meetings and events convened by the DG.
• Prepares high ity reports and presentations for the DG, ensuring accuracy, clarity, and alignment with organizational priorities.
• Draft לפני letters, memoranda, and communication materials for DG review and signature.
• Communicates on behalf of the Enabled DG with board members, donors, partners, and institutional stakeholders.
• Researches, prioritizes, and follows up on issues addressed to the DG, applying independent judgment—especially for matters of urgency, sensitivity, or confidentiality.
• Acts as the coordination focal point between the DG Office at HQ and the CAC Office, ensuring…