Executive Assistant

JOB TITLE: Executive Assistant+ (EA on Steroids)

Location: Dubai, UAE (In-office)

Type: Full-time | High-responsibility role

We are looking for a highly organized, fast, proactive Executive Assistant+ to support the Managing Partner of GCG Structuring across business and personal responsibilities.

This is not a standard admin role
.

It is a high-intensity, execution-focused position for someone who thrives on structure, communication, ownership, and getting things done.

You will manage the CEO’s inbox, calendar, daily priorities, follow-ups, personal logistics, and task coordination across multiple projects and companies. You must be extremely responsive, detail-oriented, comfortable calling people, and able to operate in a fast-moving environment with minimal supervision, handle admin, HR and any other tasks that are a priority for the Managing Partner.

If you enjoy high ownership, operational control, fast communication, and organizing busy executives
, this role is for you.

• Full ownership of the CEO’s inbox: triage, organize, flag priorities
• Draft and send communications on behalf of the CEO (email & Whats App)
• Maintain constant communication flow and ensure nothing falls through the cracks
• Own the CEO’s calendar: schedule meetings, reorganize time blocks, manage availability
• Prepare the CEO daily with briefs, reminders, and follow-up summaries
• Protect the CEO’s time by filtering non-essential meetings
• Document all tasks, ideas, and follow-ups in Asana
• Maintain a clear, organized task pipeline with deadlines
• Chase internal and external stakeholders to ensure deadlines are met
• Call people across the UAE (vendors, clients, partners, team) to move tasks forward
• Follow up persistently until tasks are completed
• Ensure the CEO never sees the same problem twice
• Manage travel, appointments, reservations, renewals, and personal admin
• Coordinate documents, payments, reminders, and personal agenda items
• Support ad-hoc personal tasks that keep the CEO fully organized
• Prepare summaries, notes, files, and updates for the CEO
• Help structure workflows, checklists, and systems for smoother execution
• Handle sensitive information with absolute confidentiality

• Exceptional organization and planning ability
• High attention to detail
• Confident calling people and pushing for deadlines
• Experience with Asana or similar task management tools
• Ability to work long, flexible hours
• Comfortable in a high-intensity, high-accountability environment

• Proactive, not reactive
• Thick-skinned and resilient under pressure
• Relentless follow-through
• Highly reliable and consistent
• Positive attitude and emotionally intelligent
• Loves structure, organization, and precision
• Naturally takes control of moving parts
• Loyal, discreet, and trustworthy

• 2–5 years’ experience as an Executive Assistant, Office Manager, Operations Coordinator, or similar
• Experience supporting a business owner or senior executive is a strong advantage
• UAE corporate environment experience is highly preferred

Important:

This role is for high-performers only. If you are passive, slow to respond, or uncomfortable following up aggressively, this is not the right position.

If you thrive on responsibility, speed, and ownership — we want to hear from you.

• Mid-Senior level

• Full-time

• Administrative

• Government Administration

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