Office Coordinator – Global Organisation

Job Overview

Our client is a global organisation and they are seeking a polished, professional and highly organised Office Coordinator to join its growing team in Dubai. This is a front-facing role and an excellent opportunity for someone who is eager to learn, take responsibility and develop within a fast-paced, dynamic organisation. The successful candidate will be the first point of contact for the business and will play a key role in supporting the wider executive and administrative team with day-to-day operations.

• Act as the first point of contact for all visitors and guests
• Greet clients and ensure meeting rooms are prepared and presentable
• Offer refreshments (tea, coffee, water) and ensure a welcoming environment at all times

• Provide general administrative support to the executive and admin team on an ad-hoc basis
• Handle office administration, including photocopying, scanning and filing
• Assist with diary coordination, restaurant bookings and light travel or reservation support when required
• Monitor and maintain office and pantry supplies

• Take ownership of CRM data input and maintenance (approximately 50% of the role)
• Accurately input contact details following meetings and interactions
• Ensure records are kept up to date and organised
• Work with an established CRM system (training provided; prior exposure beneficial but not essential)

• Well-presented, friendly and confident, with a professional and approachable manner
• Excellent spoken and written English
• Strong organisational skills with the ability to multitask and prioritise
• High attention to detail and a strong sense of ownership
• Proactive, uses common sense and is comfortable thinking on their feet
• Comfortable in a fast-paced office environment with senior stakeholders
• Previous experience in reception, administration or office support is essential

• Competitive salary with discretionary bonus based on performance and company results
• Health insurance provided (employee only)
• Visa sponsorship available (employee only)
• Supportive, high-performing team environment
• Exposure to senior leadership and a genuine career progression path for strong performers
• Opportunity to grow within a dynamic, investment-led organisation

If you have the relevant experience and this opportunity sounds interesting to you, please get in touch with our team, including a copy of your CV as soon as possible via the form below.

We are committed to equality of opportunity for all. You can access our Diversity and Inclusion Policy here.