Real Estate Administrator​/Operations Coordinator

Job Description

Hassi Properties is a growing Dubai real estate advisory serving international investors and buyers from the UK, USA, and Europe
. We specialize in off-plan investments, residential sales, and advisory services, delivering high-quality client experience supported by strong systems, compliance, and operational excellence.

We are seeking a highly organized Real Estate Administrator to manage daily operations, documentation, listings, CRM workflows, and transaction coordination.

This role is critical to ensuring smooth internal operations, accurate records, regulatory compliance, and exceptional client service.

You will act as the operational backbone of the business — handling listings, documentation, client coordination, CRM management, compliance tracking, and administrative workflows across sales and marketing.

This role requires attention to detail, strong communication, multitasking ability, and familiarity with Dubai real estate processes.

• Manage day-to-day administrative tasks and office operations.
• Maintain organized digital filing systems for clients, properties, contracts, and compliance documents.
• Prepare letters, proposals, invoices, and client documentation.
• Coordinate calendars, meetings, site visits, and property tours.
• Handle email communication and client follow-ups.

• Upload and manage property listings on portals (Property Finder, Bayut, website CRM, developer portals).
• Ensure listing accuracy: pricing, photos, floor plans, descriptions, and availability.
• Coordinate with photographers, videographers, and marketing team for asset updates.
• Track inventory updates from developers and brokers.

• Manage CRM data accuracy (Zoho, Hub Spot, or similar).
• Assign leads, track follow-ups, and maintain pipeline hygiene.
• Generate weekly reports on leads, inquiries, bookings, and conversions.
• Support automation workflows and data cleanup.

• Prepare and manage Form A/B/F, MOUs, reservation forms, KYC documentation, and client records.
• Coordinate with developers, trustees, banks, and conveyancing teams.
• Ensure compliance with RERA, DLD, and brokerage regulations.
• Track contract deadlines, payments, and milestones.

• Support clients with documentation collection, appointment scheduling, and transaction milestones.
• Coordinate handovers, snagging appointments, and completion paperwork.
• Maintain professional communication with international clients.

• 2+ years experience in real estate administration (Dubai preferred).
• Familiarity with Dubai real estate documentation and processes.
• Experience using CRM systems and property portals.
• Strong organizational and multitasking skills.
• Excellent English communication (written and spoken).
• Strong attention to detail and data accuracy.
• Proficiency in Microsoft Office / Google Workspace.
• Ability to work under deadlines and manage multiple transactions.

• Experience with Zoho CRM, Houzez, Property Finder, Bayut.
• Knowledge of off-plan developer systems.
• Basic accounting / invoicing experience.
• Multilingual skills (Arabic a plus).
• Experience supporting international clients.

• Stable growth role in a fast-scaling company.
• Exposure to international clients and developers.
• Career progression opportunities.
• Competitive salary and benefits.
• Direct collaboration with leadership.