Administrative Assistant

What You Will Do

• Coordinate meeting logistics, including reserving conference rooms, equipment setup, and creation of presentations and preparing meeting materials
• Pull reports and information from Ecolab systems
• Calendar management across time zones
• Manage financial administrative tasks related to corporate card use and expenses and manage accurate processing of departmental invoices
• Coordinate domestic and international travel arrangements including processing of visas for international travel
• Provide support with HR related items including hiring, on‑boarding, promotions & transfers, terminations, talent planning, salary adjustments, tracking of recruitment activities, etc.
• Compile and edit presentation details from multiple people and sources;
  Distribute reports to stakeholders
• Prepare and maintain agendas, action item lists, issues lists and program plans;
  Escalate issues promptly
• Exercise judgment and make decisions to promote smooth workflow and prioritization
• Ensure that internal and external client demands are met
• Create, organize and manage various SharePoint sites and shared drives

• High School Diploma or equivalent
• Intermediate proficiency in MS Office (Outlook, Excel, PPT)
• Immigration sponsorship is not available for this position

• Bachelor’s degree
• 1 year of administrative experience
• Ability to successfully manage multiple, competing priorities to meet deadlines
• Excellent verbal and written communication skills, with a strong customer service focus
• Organizational skills and attention to detail
• Ability to anticipate needs, be resourceful, and use sound judgment and tact
• Critical thinking, analytical, and problem solving skills
• Learning agility;
  Ability to quickly gain knowledge of organizational operations, procedures, and staff
• Ability to work independently, as well as collaborate in a team environment
• Reliability, flexibility and approachability
• Process oriented, adaptable, reliable, flexible and approachable