Administrative Assistant

About Us

HSHome is a creative and fast-growing company based in Dubai, specializing in holiday home management and interior design. We offer complete solutions for property owners and investors — from custom furnishing packages to short-term rental operations. Our mission is to turn spaces into beautiful, functional, and profitable homes, combining design expertise with premium hospitality.

We are seeking a highly organized and proactive Administrative Assistant to support the daily operations of our projects. This role is 70% remote and 30% on‑site and requires someone currently based in Dubai, available to occasionally assist in person with deliveries, permits, or meetings when needed.

The ideal candidate is detail-oriented, reliable, and capable of working both independently team. You’ll be involved in organizing project files, managing admin tasks, communicating with guests and suppliers, and supporting purchases and logistics.

• Maintain organized files, invoices, and documents (digital and physical).
• Keep Excel and Google Sheets updated with budgets, purchases, and timelines.
• Assist in scheduling meetings, deliveries, and contractor visits.
• Help coordinate permit applications and follow‑ups with relevant authorities.
• Support online and in-person purchases for design projects.
• Track and confirm deliveries.
• Occasionally visit sites for document submission or to receive deliveries (as required).
• Help manage guest communication for holiday homes (check‑ins, inquiries, basic support).
• Liaise with suppliers and contractors for quotations, orders, and updates.
• Assist with booking flights, travel arrangements, and calendar coordination.

• Must currently reside in Dubai with availability for occasional in‑person work.
• Previous experience in admin, project coordination, or executive assistance.
• Proficiency with Microsoft Excel and Google Workspace tools.
• Excellent organizational and time management skills.
• Strong communication skills in English (written and verbal).
• Ability to work independently, with strong follow‑up skills.
• Familiarity with the interior design or holiday home industry is a plus.
• UAE driving licence is a bonus but not mandatory.

• Be part of a growing brand shaping some of Dubai’s most stylish interiors and holiday homes.
• Work in a dynamic environment where no two days are the same.
• Flexible working structure with clear goals and exciting projects.
• Growth potential and involvement in creative and entrepreneurial projects.