Development Administrator

POSITION OVERVIEW

The Development Administrator plays a key administrative role in supporting the development department’s operations and donor engagement activities. This position will assist the Managing Director of Development and departmental staff with grant tracking, donor correspondence, meeting scheduling, and maintaining donor records. The Development Administrator will provide logistical and administrative support to the CEO & President to enhance fundraising efforts and ensure timely and professional communication with external stakeholders.

This position does not supervise staff.

Donor Cultivation

• Create and Manage donor acknowledgments and correspondence, including timely thank-you letters and follow-up materials.
• Support donor cultivation efforts by preparing and organizing materials for donor meetings and events.
• Maintain the accuracy of donor and grant records within the CRM system (Donor Perfect).
• Schedule and coordinate meetings, appointments, and logistics related to major donor and partner engagement.
• Assist in the development and production of simple reports and donor-related dashboards.
• Provide general administrative support to the Managing Director of Development, and CEO in support of board. committee or community meetings.
• Track grant submissions, responses and preparing grant summaries for awards
• Track grant deadlines and reporting requirements
• Maintain the accuracy of grant records within the CRM system (Donor Perfect, Charity Engine) etc.

Education

Bachelor’s degree in relevant field preferred; 5-7 years of professional administrative experience in a nonprofit or education setting preferred.

Experience

• Highly organized with strong attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a dynamic work environment.
• High degree of professionalism and the ability to maintain confidentiality.
• Experience with CRM systems (e.g., Donor Perfect, Salesforce) preferred or demonstrated quick learner.
• Passion for T3’s mission and commitment to equity in education and workforce outcomes.

• Organization
  :
  High level of organizational skill and an ability to be proactive
• Agility & Problem-Solving
  :
  Comfortable managing through ambiguity and adapting to fast-changing environments with a solution-oriented mindset.
• Relationship Building
  :
  Builds trust and credibility with team and diverse community partners.
• Communication
  :
  Exceptional written and verbal communication skills; capable of distilling complex educational and workforce content into clear, engaging, and actionable messages.
• Collaboration
  :
  Thrives in collaborative, cross-functional, and fast-paced environments.
• Adaptability
  :
  Responsive to feedback and able to adjust to evolving priorities with agility.
• Cultural Competence
  :
  High emotional intelligence and deep cultural competency; capable of leading inclusively and equitably.
• Personal Leadership
  :
  Operates with humility, curiosity, and urgency in service of organizational mission and community impact.

This position will require frequent travel throughout the Dallas-Fort Worth Metroplex and surrounding suburbs.

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

While performing the duties of this position, the employee is regularly required to sit and use the wrists, hands and/or fingers. The employee is required to stand; walk; climb or balance. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and ability to adjust focus.

Work at a desk and computer screen for extended periods of time.

The work environment associated with this position may involve varying noise levels, ranging from low to high, and is subject to frequent interruptions. Employees may also encounter periodic distractions resulting from the activities and interactions of colleagues in the vicinity while performing the essential duties of the role.