Admin, Administrative​/Clerical, Office Administrator​/ Coordinator

About the Role

We are seeking a highly organized and proactive professional to support administrative operations, sales coordination, and document control functions within a furniture manufacturing and trading environment. This role plays a key part in ensuring smooth office operations, accurate documentation, and effective support to the sales and project teams.

• Manage daily administrative tasks, office coordination, and correspondence.
• Maintain organized filing systems for physical and digital records.
• Coordinate meetings, schedules, and internal communications.

• Assist the sales team with quotations, proposals, and order processing.
• Coordinate with internal departments to ensure timely execution of sales orders.
• Maintain customer records, inquiries, and follow-ups.

• Prepare, review, and manage project and sales documentation.
• Ensure proper version control, accuracy, and timely distribution of documents.
• Maintain records related to contracts, invoices, delivery notes, and approvals.

• Update and maintain sales and administrative reports.
• Track order status, documentation progress, and key operational data.
• Ensure data accuracy and compliance with internal procedures.

• Liaise with clients, suppliers, and internal teams for document and information flow.
• Support project and operations teams with documentation requirements.
• Respond to queries and provide timely administrative support.

• Ensure documentation complies with company policies and industry standards.
• Support audits and internal reviews by providing accurate records.
• Contribute to continuous improvement of administrative and document control processes.

• Bachelor's degree or diploma in Business Administration or a related field.
• 2–5 years of experience in administration, sales support, or document control roles.
• Experience in manufacturing or trading environments is an advantage.
• Proficiency in MS Office and document management systems.
• Strong organizational, multitasking, and time-management skills.
• Excellent communication and coordination abilities.

• Highly organized and detail-oriented
• Strong coordination and follow-up skills
• Proactive and solution-focused mindset
• Ability to manage multiple tasks efficiently
• Professional communication and interpersonal skills
• Commitment to accuracy and compliance

• Competitive compensation and benefits
• Exposure to sales, projects, and operational functions
• Structured and collaborative work environment
• Opportunity to develop administrative and commercial skills
• Long-term career growth opportunities