Administrative Assistant

Job Summary

Provide administrative, clerical, and translation support to ensure smooth operations of the Dubai office. The Administrative Assistant will act as a liaison between the Japan head office and the UAE team, maintaining efficient communication, documentation, and coordination in both Japanese and English.

• Administrative & Office Support
  • Manage daily office operations, including correspondence, scheduling, filing, and supplies management.
  • Prepare and translate business documents, reports, and communications (Japanese ↔ English).
  • Handle travel arrangements, hotel bookings, visa processing, and meeting coordination.
  • Support management with calendar management and appointment scheduling.
  • Maintain office records and ensure all documentation is up to date and organized.
• Communication & Coordination
  • Serve as the main point of contact for communication between the Dubai office and the Japan headquarters.
  • Draft and translate internal/external emails, letters, and meeting minutes.
  • Coordinate with vendors, service providers, and government agencies as required.
  • Assist in organizing corporate events, meetings, and client visits.

• Bachelor’s degree in Business Administration, Management, or related field.
• 2–5 years of relevant experience as an Administrative Assistant, preferably in an international or Japanese organization.
• Languages: Native-level Japanese and fluent English (spoken and written).