Client Agent - Reception

Join us as a Client Experience Agent - Reception at International Free Zone Authority | IFZA

About Us
IFZA Dubai is the most dynamic and truly international Free Zone Community in the UAE, optimizing the country's strategic location and world-class infrastructure. We provide easy, reliable, and fast company formation services through our network of Professional Partners and Government Authorities.

Job Overview
The role of a Client Experience Agent – Reception revolves around being the first point of contact as well as a thorough, trustworthy link between the Finance Department and the Reception as well as the client, and thus, establishing the first impression of IFZA. The ideal candidate must be a highly committed, customer driven, proactive and ‘switched on’ personality with ability to work well under pressure in a fast-paced environment while maintaining extremely high accuracy and excellent attention to detail.

Main Responsibilities

• Acting as a first point of contact at IFZA Reception for Professional Partners, Clients, and visitors
• Supporting the smooth running of the IFZA HQ reception, where all aspects of the client experience are delivered to the highest level
• Maintaining excellent knowledge of IFZA’s products and services to efficiently address any queries or concerns from Professional Partners and Clients
• Delivering prompt, courteous, and efficient assistance to all clients liaising with other departments if necessary
• Providing various client services including but not limited to document collections and submissions, attestation, mail-management, booking of conference rooms, etc. ensuring compliance with IFZA policies and procedures
• Maintaining confidentiality of client data ensuring no sensitive information is disclosed
• Preparing, coordinating, and tracking both internal and external document shipments
• Maintaining professional image and high standards of grooming
• Building and maintaining effective working relationships whilst promoting the company culture and values
• Performing other job-related duties as assigned by Management

Requirements

• Excellent verbal and written communication skills in English, knowledge of additional foreign language will be an advantage
• Excellent communication and interpersonal skills, knowledge of telephone etiquette
• Customer focus and adaptability to different personality types
• Excellent active listening and problem-solving skills
• Intermediate computer literacy is required e.g., MS Office

Benefits

• International team (over 50 nationalities)
• 24 annual leave days
• Annual flight home
• Life insurance plan
• Medical insurance plan (with the option to upgrade at your own cost)
• Invitations to participate in various company functions, staff events, and department team building events
• Opportunities to learn, develop and grow with the organization
• Being part of a motivated team and Moving-Forward-Company-Culture

We are an equal opportunities employer and welcome applications from all qualified candidates.