Receptionist, Administrative​/Clerical

Dubai, Dubai, United Arab Emirates admin

We are looking for a Filipinoreceptionist who plays a crucial role in an organization by being the first point of contact for visitors, clients, and employees. The job profile for a receptionist typically includes a variety of responsibilities aimed at ensuring smooth communication and efficient office operations. Here is a general overview of the job profile for a receptionist:

• Greeting and Welcoming Visitors:
  • Welcome guests and visitors with a professional and friendly demeanor.
  • Provide information and assistance to visitors, guiding them to the appropriate person or department.
• Answering and Directing Calls:
  • Manage incoming phone calls and route them to the appropriate person or department.
  • Take messages accurately and relay them to the intended recipients promptly.
• Managing Front Desk Operations:
  • Maintain a tidy and organized front desk area.
  • Handle walk-in inquiries and provide basic information about the organization.
• Administrative Support:
  • Assist with administrative tasks such as sorting mail, managing appointments, and coordinating meetings.
  • Handle basic clerical tasks, including photocopying, faxing, and filing.
• Customer Service:
  • Provide excellent customer service to both internal and external stakeholders.
  • Address queries and concerns in a professional and timely manner.
• Scheduling and Calendar Management:
  • Manage appointments and schedules for meeting rooms.
  • Coordinate with employees to schedule appointments as needed.
• Communication:
  • Communicate effectively with colleagues, clients, and vendors.
  • Relay important messages and updates to relevant personnel.
• Security and Access Control:
  • Monitor and control access to the premises, ensuring the security and safety of the office.
  • Issue visitor badges and maintain visitor logs.
• Multitasking and Time Management:
  • Handle multiple tasks simultaneously, such as managing calls, attending to visitors, and completing administrative duties.
  • Prioritize tasks effectively to meet deadlines and maintain efficiency.
• Technology Proficiency:
  • Use office equipment, such as phone systems, copiers, and printers, proficiently.
  • Be familiar with basic computer applications and office software.
• Professionalism:
  • Represent the organization in a professional manner, maintaining a positive and welcoming attitude
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