Accounts Receivable

Job Purpose

To record daily transactions and perform cash application by posting receipts, resolving discrepancies and deductions and perform monthly reconciliation of top key customer accounts in accordance with the company’s policies and procedures.

• Track major customers accounts within their portfolio to reflect transactions properly.
• Provide support to Credit control when necessary to confirm any irregularities that are in place.
• Assist in general financial management and month end reporting and analysis.

• Reconcile key customer’s accounts transactions and balances and control accounts properly, timely and periodically.
• Perform cash application with proper clearing and allocation of payments and deductions against matching invoices.
• Report all daily work-related activities and follow specific deadlines set by Senior Accountant.

• Process and book all payment deposits (cash & cheques) and transfers to Head Office and remote locations in a timely and accurate manner with close follow up on any missing detail with close coordination with Customers, Sales team, cashiers at all remote locations and bank statements.
• Raise/enter/check DNs, CNs and Returns under Customers’ receivables in order to ensure that all payments and related transactions are properly recorded in system.
• Research and resolve payment discrepancies (short paid invoices and any old overdue)

• Perform comprehensive deduction resolution activities: identify the deduction type, ensure those are aligned with Retailer contract agreements, transmit to the proper department for review and provide on-going follow- up and support activity to recover invalid deductions.
• Properly close all deductions (rebates, short-paid invoices, returns, chargebacks) made by Customers to ensure reduction of level of pending receivables in the books

• Ensure regular communication with customers through monthly sharing accounts reconciliations, regular meetings, approaching them to solve discrepancies, maintaining a constant exchange of details whenever needed.

• Provide backup support for Credit Manager and Credit Control team for regular and month end activities.
• Ensure continuous communication and support to Commercial team.

Bachelor’s Degree in Finance or any related field

• Fresh Graduate to 1 year of experience in any Accounting field
• Strong skills in Microsoft Excel
• Oracle JDE or any other ERP working experience will be an added advantage