Accounting Assistant

The Accounting Assistant is responsible for processing invoices, expenses and reconciliation of the credit cards’ statements and executing BACS with the necessary approvals.

You will maintain internal controls using PO’s, accurate coding and authorization sign offs. You will be responsible for answering and resolving supplier queries in a timely manner.

The Accounting Assistant should act with discretion, integrity and professionalism at all times and is a key source of financial support for the wider team.

This position will report into the Financial Controller for Teneo Strategy and be part of the wider Finance & Ops team.

This role is based in Dubai, but the successful applicant must be eligible to obtain dual employment in Saudi Arabia as occasional travel may be required to our Riyadh office

• Ensure all purchase ledger accounts are accurate and updated on system
• Accurate and timely recording of all supplier invoices, expenses and credit card costs
• Ensure all costs are properly authorised by the relevant party prior to payment
• Ensure all credit card statements are authorised and posted on system on a monthly basis
• Ensure all invoices received meet Teneo Strategy requirements and are correctly addressed.
• Ensure accurate and timely payment of all suppliers and expenses
• Ensure accurate recording and posting of all petty cash transactions
• Bank reconciliation (incl. foreign accounts)
• Ensure daily banking of all cheques and obtaining petty cash when instructed
• Match supplier invoice to correct PO number
• Request and reconcile supplier statements on a regular basis
• Run Aged Creditors report – flag any credits and severely overdue invoices. Identify missing invoices
• Ensure timely response to requests for further information from suppliers re expenses or invoicing
• Ensuring filing is kept up-to-date on weekly basis
• Compile information for external auditors as and when required
• Ensure compliance to internal prescribed timetables
• Update of bank cash reporting and intercompany transfers when required
• System training to new employees
• Process accounts payable and accounts receivable transactions in Oracle Net Suite ERP
• Reconcile bank statements and credit card transactions
• Assist in the preparation of financial reports such as balance sheets, income statements, and cash flow statements
• Monitor and manage the company's accounting system to ensure compliance with accounting standards and regulations
• Prepare and file tax returns, including sales tax and payroll tax
• Provide support for the annual audit process
• Perform ad-hoc analysis and reporting as required
• Assist with procure to pay process

• Collaborate with operations teams to ensure smooth coordination of accounting processes.
• Identify and implement process improvements for enhanced operational efficiency.
• Collaborate with IT and operations teams for seamless integration of accounting systems.
• Undertake special projects or tasks related to operational and accounting integration.
• Serve as a liaison between the accounting department and operations teams, ensuring clear communication.

• Ensures all reports, data and written work are correct in detail and without error
• Proactively develops initiatives to improve internal financial systems (where appropriate)
• Makes decisions in a timely manner that reflect a full understanding of the issues involved
• A good level of competency with mainstream software packages that are relevant to role
• Shows initiative and adopts a proactive approach
• Identifies issues and resolves promptly
• Manages and prioritises workload effectively
• Successfully handles multiple tasks

• Demonstrates strong interpersonal skills with all levels of people
• Develops and maintains strong relationship with colleagues and external suppliers
• Seen as a cooperative team player willing to resolve issues for the good of all
• Ability to explain the reasons why we need particular processes and documents

• Always seeks to go above and beyond
• Proactively takes on the challenge of unfamiliar tasks
• Calm under pressure and bounces back from set backs
• Positive outlook, seen as committed and enthusiastic
• Displays a healthy work-life balance,…