Accountant - Accounts Payable

Overview

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"I believe successful people are the ones who take the initiative to learn, unlearn and relearn. It’s important to constantly challenge your knowledge and step out of your comfort zone."

Peggy Focheux Duval:
Director of Learning & Development, France

• Receive, review, and verify all vendor invoices for accuracy, proper authorization, and compliance with hotel policies
• Match invoices with purchase orders and receiving reports to ensure completeness and correctness
• Enter invoices into the accounting system accurately and in a timely manner
• Prepare and process vendor payments through cheques, bank transfers, or other approved methods
• Monitor payment schedules to ensure timely settlement and maintain strong supplier relationships
• Verify expense coding and allocate costs to appropriate departments and accounts
• Maintain and update vendor master data, including contact details and payment terms
• Respond promptly to vendor inquiries and resolve discrepancies or disputes professionally
• Ensure compliance with internal financial controls, hotel standard operating procedures, and corporate policies
• Adhere to local tax regulations, including VAT compliance, and assist with tax-related documentation
• Perform monthly reconciliation of accounts payable ledger with the general ledger to ensure accuracy
• Assist in month-end closing activities by preparing accruals and supporting schedules
• Maintain organized and easily retrievable records of invoices, payments, and related documentation
• Provide necessary documentation and support during internal and external audits
• Collaborate with Purchasing, Receiving, and other departments to resolve invoice approval issues
• Work closely with the Finance team to ensure smooth operations and accurate financial reporting

• Bachelor’s degree in Accounting, Finance, or a related field
• 1–2 years of experience in accounts payable or general accounting, preferably in hospitality
• Proficiency in accounting software and MS Excel
• Strong understanding of hotel financial procedures, vendor management, and tax compliance
• Excellent attention to detail, organizational skills, and ability to meet deadlines