Executive Assistant

Our offices are closed on Monday, January 19th. We may be a little delayed in responding to your application during this time. We will follow up as soon as possible, and we would still love for you to apply.

Diversified Botanics operates at the intersection of wellness and operational rigor. We build products and processes that hold up under scrutiny—not just speed. Our teams move with urgency, but never without evidence, accountability, and respect for the work. This is a place for people who take pride in precision, understand the cost of shortcuts, and show up ready to contribute to a team that runs tight by design.

• Act as direct operational leverage for the CEO by anticipating needs, resolving issues, and reducing cognitive load.

• Own executive logistics end-to-end, including inbox, calendar, meeting preparation, and follow-through.

• Ensure the CEO is consistently the most prepared person in every room through disciplined prep, notes, and context.

• Use Click Up as the system of record to manage priorities, action items, deadlines, and execution.

• Translate executive intent into clear, accurate requests that retain full context as they move across the organization.

• Enforce executive-office standards for professionalism, preparation, and follow-through.

• Close loops independently and escape only what truly requires executive judgment.

• Lead with urgency, precision, and follow-through.

• Can walk into a new environment and make an immediate, visible impact.

• Are comfortable operating with high trust and high accountability.

• Think several steps ahead and solve problems before they surface.

• Understand discretion as a baseline requirement, not a preference.

• Believe executive support is a craft that requires judgment, discipline, and composure.

• Prefer working fully in-office and understand why proximity matters at this level.

• Need extensive onboarding or constant direction to be effective.

• Confuse access with authority or visibility with impact.

• Avoid accountability or hesitate to make decisions.

• Struggle with prioritization or emotional regulation under pressure.

• Expect remote or hybrid work.

• Are still learning the fundamentals of executive support.

• Demonstrated experience supporting a CEO or senior executive in a high-expectation environment.

• Strong working knowledge of Click Up or similar project management tools used at an advanced level.

• Clear communication, sound judgment, and consistent follow-through.

• Operational discipline and a bias toward execution over explanation.

• Cultural alignment with ownership, speed, candor, and precision.

We don’t hire resumes — we hire operators who raise standards and build momentum. The criteria below reflect the non-negotiables and differentiators we look for in executive support roles.

• Proven experience as an Executive Assistant to a senior executive.

• Demonstrated ability to manage complex priorities and workflows independently.

• Operational discipline and a strong bias toward execution.

• Ability to work fully in-office in Salt Lake City.

• Experience supporting founders or CEOs in fast-growth or high-accountability environments.

• Background in operations or project management.

• Experience stepping into ambiguity and creating structure quickly.

• Demonstrated ability to enforce standards while maintaining trust.

We don’t just hire exceptional talent — we take care of it. Our benefits are built to sustain high performance, reduce friction, and support you in showing up at your best — physically, mentally, and financially.

• Health & Insurance Benefits – 100% Company-Paid Premiums (Employees and Families)

• Lifestyle, Learning & Reimbursement Programs

  • Fitness reimbursement: up to $1,000/year

  • Tuition reimbursement: up to $5,250/year

  • Professional development: up to $5,000/year

• Employee Perks

  • $150/month in Diversified Botanics product + 50% employee discount thereafter

  • Free meals, drinks, and celebration days

• Compensation & Incentives

  • Discretionary quarterly bonus structure

  • 401(k) with 100% match on the first 2%, 50% match on the next 4%

We pay competitively…