Payroll Tax Administrator

Description We are looking for an experienced Payroll Tax Administrator to join our team in Downey, California. This is a long-term contract position offering an excellent opportunity to contribute to payroll operations and tax compliance for a multi-entity environment. The ideal candidate will possess strong expertise in payroll reconciliation, tax reporting, and employee deduction management.

Responsibilities:

- Conduct comprehensive quarterly payroll tax reconciliations to ensure accuracy in federal, state, Medicare, and local tax reporting.

- Review and validate gross-to-net calculations, investigating discrepancies and ensuring alignment across payroll and deduction reports.

- Monitor and apply year-end adjustments in compliance with organizational guidelines, ensuring proper application to previous and current quarters.

- Reconcile W-2 forms, including taxable and non-taxable wages, benefits, and deductions, resolving discrepancies before finalization.

- Prepare and verify payroll reporting data for state and federal filings, troubleshooting errors to ensure timely submission.

- Collaborate with district payroll teams to support quarterly reviews, year-end close processes, and adjustment entries.

- Provide training and documentation to district teams, ensuring adherence to reconciliation procedures and payroll standards.

- Review deduction setups for compliance with retirement plans, perform cap reviews, and assist with corrections as needed.

- Verify overtime calculations in accordance with bargaining agreements and organizational policies.

- Contribute to the onboarding of new districts, creating scalable documentation and workflows to support payroll operations. Requirements - Minimum of 5 years' experience in payroll processing and reconciliation within a multi-entity or district environment.

- Proficiency in quarterly and year-end payroll balancing, W-2 verification, and tax compliance.

- Comprehensive knowledge of retirement deduction structures, including 403(b) and 457 plans.

- Familiarity with state and federal payroll filing processes, including preparation and submission.

- Strong analytical skills to identify and resolve payroll discrepancies effectively.

- Expertise in using payroll systems such as ADP Workforce Now.

- Demonstrated ability to provide end-user training and create detailed documentation.

- Solid understanding of multi-state payroll operations and compliance requirements.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance.

Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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