Payroll Tax Administrator

Description We are looking for a detail-oriented Payroll Tax Administrator to join our team in Downey, California. This long-term contract position is ideal for someone with extensive experience in payroll processing, reconciliation, and ensuring compliance with federal, state, and local tax regulations. The role requires a proactive individual with strong attention to detail, capable of managing complex payroll operations while providing support to district payroll teams.

Responsibilities:

- Conduct thorough quarterly reconciliations to ensure payroll tax reporting accuracy across federal, state, Medicare, and local entities.

- Verify gross-to-net payroll calculations and investigate discrepancies in deduction reports.

- Review and manage year-end adjustments to ensure compliance with organizational guidelines.

- Reconcile W-2 forms, ensuring accuracy in taxable and non-taxable wages, deductions, benefits, and imputed income.

- Resolve discrepancies in W-2 data prior to finalization and collaborate with district payroll teams for corrections.

- Prepare and validate payroll data for state and federal filings, troubleshooting submission errors to meet deadlines.

- Provide training and support to district payroll teams on reconciliation processes, year-end closures, and adjustment entries.

- Oversee payroll deduction setups for compliance with retirement plans and organizational policies, ensuring accurate cap reviews.

- Audit overtime calculations to ensure adherence to bargaining agreements and organizational standards.

- Assist in onboarding new districts into organizational systems, creating scalable documentation and workflows for long-term support. Requirements - Minimum of 5 years of experience in payroll processing and reconciliation, preferably in a multi-entity or district environment.

- Expertise in quarterly and year-end payroll balancing, W-2 verification, and tax compliance.

- Familiarity with retirement deduction structures, including 403(b) and 457 plans.

- Proficiency in preparing payroll data for state and federal filings, with a strong understanding of compliance requirements.

- Advanced analytical skills with the ability to identify and resolve payroll discrepancies efficiently.

- Excellent documentation and organizational skills, with experience in training end users on payroll processes.

- Knowledge of multi-state payroll operations and full-cycle payroll management.

- Hands-on experience with ADP Workforce Now or similar payroll systems.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance.

Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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