Project Coordinator

Title:

Project Coordinator

Reports to:

Supervisor

Meruelo Group is a dynamic, privately held conglomerate founded by entrepreneur Alex Meruelo. Headquartered in Downey, California, we operate across a wide range of industries including hospitality and gaming, media and entertainment, construction and real estate, food services, financial services, and even professional sports.

Our diverse portfolio includes the iconic Sahara Las Vegas, Grand Sierra Resort in Reno, a strong lineup of Southern California radio and TV stations (including KDAY, KLOS, and KWHY-TV), as well as ownership of the Arizona Coyotes NHL team.

Meruelo Group is driven by an entrepreneurial spirit and a bold growth strategy. We revitalize legacy brands, invest in underserved markets, and build businesses that make a lasting impact. As a family‑owned company, we pride ourselves on agility, vision, and a deep commitment to the communities we serve.

This position is with our internal construction and development team, reporting to the Meruelo Group VP of Construction, (and not with our separate construction company (Meruelo Enterprises Inc.) which provides services to third‑party customers). This team is responsible for internal construction and development projects including a new arena in Reno, Cap Ex improvements at our related businesses, and owned real‑estate developments.

We are seeking a highly organized and proactive Project Coordinator to work with this team in coordinating the information from third‑party contractors and coordinating internal data for various construction projects under Meruelo Group entities. This role is critical to ensuring smooth communication, timely reporting, and alignment of project objectives across all stakeholders.

• Act as the coordinating person between internal construction personnel, third‑party contractors, and other internal departments, such as Accounting and Risk Management.
• Prepare draft construction documents, including purchase orders and contracts, as directed by the VP of Construction and input these to the accounting system.
• Track construction cost data, and communicate with internal construction personnel.
• Review third‑party billings for acceptability, including conformance with schedules of value, lien releases and insurance certificates.
• Prepare and distribute accurate meeting minutes, progress reports, and documentation.
• Assist in budget tracking and reporting in collaboration with internal construction personnel.
• Maintain organized project files and documentation for easy access and audit readiness.
• Assist with preparation and processing of intercompany billings.

• 5+ years of experience in construction project coordination or a similar role.
• Strong understanding of construction processes, terminology, and documentation.
• Bachelor’s degree in Construction Management, Engineering, Business, or a related field preferred.
• Excellent communication and interpersonal skills.
• Proficiency in project management software (Procore, MS Project, or similar).
• Proficiency in Microsoft 365 products (Word, Excel, Power point).
• Detail‑oriented with strong organizational and time‑management skills.
• Ability to manage multiple priorities in a fast‑paced environment.
• Familiarity with Trimble Viewpoint/Spectrum software a huge plus.

At Meruelo, we believe that diverse teams drive innovation and better business outcomes. We are dedicated to fostering a culture where everyone feels respected, valued, and empowered to bring their whole selves to work. We actively encourage candidates from all backgrounds to apply.

We are an Equal Opportunity Employer and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, disability, protected veteran status, or any other characteristic protected by applicable law.