AP Lead

Overview

Position Summary The AP Lead Accountant is responsible for managing the full-cycle accounts payable process and supporting key financial close activities. This role ensures timely, accurate invoice processing and payment disbursement, maintains vendor relationships, and actively contributes to the month-end close process. The AP Lead will also coordinate with cross-functional teams, assist in financial reporting, and support internal controls and compliance efforts.

• Lead the daily operations of the Accounts Payable team, ensuring accuracy and timeliness in invoice processing and payment execution.
• Review and approve payment batches, ensuring appropriate documentation and coding.
• Monitor AP aging reports and vendor reconciliations; resolve discrepancies with vendors and internal teams.
• Oversee employee expense processing and ensure adherence to company travel & expense policies.
• Maintain and update vendor master records in compliance with internal controls.
• Assist with 1099 reporting and year-end tax documentation.
• Participate in month-end close activities, including:
  • Accruals for unbilled expenses
  • Journal entries related to AP and prepaids
  • Account reconciliations for AP-related general ledger accounts
  • Analysis of AP balances and variances for reporting
• Support external audits and ensure compliance with SOX/internal control requirements.
• Identify and implement process improvements, automation initiatives, and best practices in AP.
• Train, mentor, and support junior AP staff to promote operational efficiency and development.

• Bachelor’s degree in Accounting, Finance, or related field.
• 4–6 years of progressive AP experience, with at least 2 years in a lead or supervisory role.
• Strong knowledge of US GAAP and financial close processes.
• Hands-on experience with monthly close duties (accruals, reconciliations, journal entries).
• Proficient in ERP systems such as SAP, Oracle, Net Suite, or Microsoft Dynamics.
• Intermediate to advanced Excel skills (pivot tables, VLOOKUP, etc.).
• Strong organizational and analytical skills, with attention to detail.
• Ability to prioritize tasks and meet tight deadlines in a fast-paced environment.

• Experience in a multi-entity or shared services environment.
• Familiarity with AP automation tools and expense systems (e.g., Concur, Tipalti).
• Understanding of SOX compliance and internal controls.
• Prior involvement in process documentation and system implementations.