Executive Assistant

Koniag Data Solutions, LLC a Koniag Government Services company is seeking an Executive Assistant to support KDS and our government customer in Picatinny Arsenal, NJ.

We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401(k) with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more.

• The Contractor shall provide a broad range of executive support to the Executive Staff of JPEO A&A.
• The Contractor shall provide executive support to Executive Staff with office management responsibilities, to include care of personnel records.
• The Contractor shall execute projects requiring research and preparation of briefing charts and other presentation materials.
• The Contractor shall be responsible for the performance of all executive administrative support functions and associated managerial tasks for the Executive Staff.
• The Contractor shall attend regular Executive Staff meetings, as required, and take meeting minutes as directed.
• The Contractor shall coordinate various meetings and appointments on several sensitive issues for Executive Staff review/approval.
• The Contractor shall analyze the need for, and coordinate resources, personnel, services, supplies, equipment, facilities maintenance, etc. needed for effective operation of the Executive Staff suites.
• The Contractor shall relay Executive Staff direction of tasking JPEO A&A, PM, PD and Director of Integration staff with necessary action and follow-through to ensure timely delivery of necessary support.
• The Contractor shall analyze the need for procedures, suggest the approach, implement the process, and inform the Executive Staff.
• The Contractor shall support staff actions, determine status, prioritize events, and provide comprehensive status briefs to the DJPEO and CoS, and Executive Staff, as necessary.
• The Contractor shall develop plans and information supporting Executive Staff participation and involvement in conferences, formal and informal appearances, and presentations.
• The Contractor shall contact proponent parties, including representatives of host governments and organizations, to identify salient and latent issues bearing on discussions, and research background to ensure the Executive Staff has full awareness.
• The Contractor shall schedule appointments, coordinate meetings and conferences (on-site and off-site).
• The Contractor shall make travel arrangements, rental car, hotel and flight reservations and complete travel orders/vouchers in the system of record, currently Defense Travel System (DTS).
• The Contractor shall coordinate and facilitate video-teleconferences as required.
• The Contractor shall develop read-ahead schedules, confirm receipt of read-ahead documents, and provide to DJPEO and CoS pre-brief, and answer specific questions pertaining to events and activities.
• The Contractor shall handle telephone calls, messages, short-fused taskers, and office itineraries, to include requests for aircraft, arrangements for ground transportation, accommodations, office calls, briefings, and socials.
• The Contractor shall review outgoing correspondence prepared by others for consistency with policy, regulations, and DJPEO / CoS personal views, as well as content, grammar, punctuation, and format.
• The Contractor shall review, update and/or advise staff on various me Space staffing packages for compliance with AR 25-50.
• The Contractor shall draft correspondence on a variety of topics.
• The Contractor may be required to handle classified materials and/or matters of confidentiality and sensitivity.
• Contractor shall compile a weekly Executive Summary (EXSUM) for submission to JPEO A&A leadership that encompasses submissions from all HQ Directors.
• Support personnel may not work remotely; support shall be provided on-site 100% each week.

• Ability to obtain and maintain a Secret clearance

The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, ethnicity, sex, sexual orientation, gender or…