Medical Staff Admin Assistant, part time

Site:
Wentworth-Douglass Hospital

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts, to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Work hours:

20 hours per week; hybrid (1 day per week on site).

This position works in our Medical Staff Office supporting our OR Surgeons. The ideal candidate will have experience providing administrative support and collaborating with medical personnel including surgeons, midwives, nurses, etc., and have experience with the Microsoft Office Suite, including creating and running reports from Excel. Experience with Continuing Medical Education (CME) programs is preferred. The role is hybrid, requiring one day per week on site.

• Maintains and monitors project plans, project schedules, work hours, budgets, and expenditures.
• Organizes, attends, and participates in stakeholder meetings.
• Documents and follows up on important actions and decisions from meetings.
• Prepares necessary presentation materials for meetings.
• Ensures project deadlines and project adherence to frameworks and documentation standards are met.
• Assesses project risks and issues and provides solutions where applicable.
• Creates a project management calendar to fulfill each goal and objective.

• High School Diploma or Equivalent required;
  Associate's Degree in a related field preferred.
• No experience in lieu of a degree.
• 0-1 year of project support or administrative experience.
• Knowledgeable of basic business administrative principles and project management best practices.
• Exceptional verbal, written, and presentation skills.
• Ability to work independently and as part of a team.
• Competency in Microsoft Word, Excel, and Outlook.
• Ability to work under tight deadlines.
• Knowledge of file management and other administrative procedures.

• Standing Occasional (3‑33%)
• Walking Occasional (3‑33%)
• Sitting Continuous (67‑100%)
• Lifting Occasional (3‑33%) 20‑35 lbs
• Carrying Occasional (3‑33%) 20‑35 lbs
• Pushing Rarely (Less than 2%)
• Pulling Rarely (Less than 2%)
• Climbing Rarely (Less than 2%)
• Balancing Occasional (3‑33%)
• Stooping Occasional (3‑33%)
• Kneeling Rarely (Less than 2%)
• Crouching Rarely (Less than 2%)
• Crawling Rarely (Less than 2%)
• Reaching Occasional (3‑33%)
• Gross Manipulation Constantly (67‑100%)
• Fine Manipulation Frequently (34‑66%)
• Feeling Constantly (67‑100%)
• Foot Use Rarely (Less than 2%)
• Vision – Far Constantly (67‑100%)
• Vision – Near Constantly (67‑100%)
• Talking Constantly (67‑100%)
• Hearing Constantly (67‑100%)

Hybrid

789 Central Avenue

20

Regular

Day (United States of America)

$19.81 – $28.30 per Hour

3

1810 Wentworth-Douglass Hospital is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People‑Focused, half Performance‑Focused) and is used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.