Medical Staff Admin Assistant, part time

Overview

Site:
Wentworth-Douglass Hospital

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Hours:

20 hours per week; hybrid. This position works in our Medical Staff Office supporting OR Surgeons. The ideal candidate will have experience providing administrative support in collaboration with medical personnel including surgeons, midwives, nurses, etc., and experience with the MS Office Suite, including creating and running reports from Excel. Experience with Continuing Medical Education (CME) programs is preferred. This is a hybrid position;

1 day per week on site.

• Responsible for coordinating project activities, managing documentation, and facilitating communication among team members to ensure the successful execution of projects.
• Track and ensure the schedule, budget, and details of project tasks are well organized.
• Organize reporting, plan meetings, and provide updates to project managers.
• Maintain and monitor project plans, project schedules, work hours, budgets, and expenditures.
• Organize, attend, and participate in stakeholder meetings.
• Document and follow up on important actions and decisions from meetings.
• Prepare necessary presentation materials for meetings.
• Ensure project deadlines are met.
• Ensure projects adhere to frameworks and all documentation is maintained appropriately for each project.
• Assess project risks and issues and provide solutions where applicable.
• Create a project management calendar to fulfill each goal and objective.

• Education:
  
  High School Diploma or Equivalent required;
  Associate's Degree in Related Field preferred. If applicable, experience in lieu of a degree not accepted.
• Licenses and Credentials:
  Experience in project support or administrative roles 0-1 year required.
• Knowledge, Skills and Abilities:
  • Knowledge of basic business administrative principles and project management best practices.
  • Exceptional verbal, written, and presentation skills.
  • Ability to work effectively independently and as part of a team.
  • Competency in Microsoft Word, Excel, and Outlook.
  • Ability to work under tight deadlines.
  • Knowledge of file management and other administrative procedures.

• Physical Requirements – Standing Occasionally (3-33%), Walking Occasionally (3-33%), Sitting Constantly (67-100%), Lifting Occasionally (3-33%) 20lbs - 35lbs, Carrying Occasionally (3-33%) 20lbs - 35lbs, Pushing Rarely (Less than 2%), Pulling Rarely (Less than 2%), Climbing Rarely (Less than 2%), Balancing Occasionally (3-33%), Stooping Occasionally (3-33%), Kneeling Rarely (Less than 2%), Crouching Rarely (Less than 2%), Crawling Rarely (Less than 2%), Reaching Occasionally (3-33%), Gross Manipulation (Handling) Constantly (67-100%), Fine Manipulation (Fingering) Frequently (34-66%), Feeling Constantly (67-100%), Foot Use Rarely (Less than 2%), Vision - Far Constantly (67-100%), Vision - Near Constantly (67-100%), Talking Constantly (67-100%), Hearing Constantly (67-100%)

Remote Type – Hybrid

Work Location – 789 Central Avenue

Scheduled Weekly Hours – 20

Employee Type – Regular

Work Shift – Day (United States of America)

Pay Range – $19.81 - $28.30/Hourly

Grade – 3

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications;

however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career…